Requested CCMDB changes for the next version: Difference between revisions

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''see the [[:Category: Development Documentation | Development Documentation Category]] for other development logs''
''see the [[:Category: Development Documentation | Development Documentation Category]] for other development logs''
== Requests ==
==== after fixing the CCI page names on wiki, '''add wiki link for CCI codes in CCMDB.accdb''' ====


=== screen refresh reductions ===
As part of troubleshooting Con's blinky screen Brendan suggested the following:


There’s code you can put in, I forget what the commands actually are, but it turns off the screen refresh during functions so the user doesn’t see what’s happening. You’d turn the refresh off before the function starts, they’ll see a static screen until you tell it to turn the refresh on, where the screen will then load just one time and all of the new info, all the rows, any formatting, or populating, etc.. is done. Instead of refreshing 10 or 20 times, once for each row.


== Bug Fix Requests ==
== integrity checks checklist ==
{{#ask: [[DICStatus::ready to implement]][[DICApp::CCMDB.accdb]] OR [[DICStatus::needs review]][[DICApp::CCMDB.accdb]]
|?DICStatus = Status
|limit=20
|format=broadtable
|class=sortable wikitable smwtable
|default=No [[cross check]]s ready to implement
}}


=== Peer Audit ===
== Bug Fixes ==
==== What do you suggest I do to fix these? ====
''see [[:Category:Bugs]] and especially [[:Category:Bugs needing input]] for bugs with their own article''
===== ICU auditing med and vice versa =====
{{#ask: [[Category:Bugs]] [[Category:Bugs needing input]]
*There was no TASK item sent to [[TASKS_1_audit.mdb]] for peer audit GRA_111.  Location was GRA_N5 but should of been GRA_N3. Regardless of location booboo there should be TASKS data in [[TASKS_1_audit.mdb]].  I think the reason no TASK data in TASKS_1_audit.mdb is because Marylou sent peer audit file 111 with non peer audit batch instead of sending it by itself as a 'a' peer audit file.  Nothing to do with ICU.  I understand that MaryLou, is picking up hours to cover because both Donna and Stephanie are away.  If this is the case then Marylou needs to review Peer audit Wiki page. Interesting things show up when testing. --[[User:TOstryzniuk|TOstryzniuk]] 18:50, 30 November 2009 (CST)
|?DICStatus = Status
**What does no task item have to do with location? Are we getting an ICU collector to collect on medicine or vice versa? That is not something we had in the design for the peer audit. The only way a collector would be able to send then would be to change the settings to CC/Med when sending audit data, and even that may not work because the checks are so different.
|?Modification date
|sort=Modification date
|order=ascending
|limit=20
|format=broadtable
|link=all
|class=sortable wikitable smwtable
}}


===== Exclusions in the audit =====
== Next Round of Data Changes ==
*HSC_SICU - ...  No audit number should go ... into tmpv2_1_audit.mdb.  We are not auditing any of the special project for ICU.  We are only including MOVE data for medicine in tmpV2_1_audit.mdb.
Flag this in the relevant pages as follows so it lists properly in [[To do list]]. See there for actual changes requested.
** It will need to be stated for any future tmp studies if they are not included in the audit data. Otherwise the tmp audit checks will try to force entries.
**pushy tmp files. SEE: [[TmpV2_1_audit.mdb]]. --[[User:TOstryzniuk|TOstryzniuk]] 18:50, 30 November 2009 (CST)


==== Pending Testing / Answers ====
{ {Todo
===== wrong location =====
| who = Tina
*Collectors were able to send patients with R_Location <> audit_location
| todo_added = 2021-07-21
** added table "peer_audit_partners" and query "check_peer_audit_location_bad" to limit which patients can be sent as audits.[[User:Ttenbergen|Ttenbergen]] 11:18, 1 December 2009 (CST)
| todo_action =  
| question = Dev_CCMDB_Data / Dev_CCMDB depending on if CCMDB needs update first.
<provide details of change>  
}}


===== Pharmacy Check =====
== Bugs that need input ==
*pharmacy check for NO pharm not working in CCMDB. Email sent to Tina.
In order to troubleshoot bugs in the program we need to know how they happen. Any further feedback on these bugs might be the piece of the puzzle that allows me to fix the bug. If you find a new bug, you please document it.
** This happens because HSC doesn't collect Pharmacy and Trish and I both use HSC as the test location. If a different location is used, having no pharmacy entry will launch an error. See [[PharmCheck]]. Do you think that article should be linked into any of the collection instructions? Not really necessary since it will give proper errors, but up to you. [[User:Ttenbergen|Ttenbergen]] 15:51, 30 November 2009 (CST)
{{#ask: [[Category:Bugs needing input]]
|?Modification date
|default=No corresponding old article found
|format=broadtable
|limit=100
|link=all
|headers=show}}


===== Admit 1 missing =====
=== renal task checks ===
*STB MICU was able sent a profile with the admit 1 diagnosis blank. We are not sure who she was able to achieve this. Email sent to Tina and also Laura.  --[[User:TOstryzniuk|TOstryzniuk]] 20:35, 26 November 2009 (CST)
* [[Check Renal Tasks]]
** Found out in troubleshooting that Laura had tried to send a non-infection diagnosis with a pathogen. Trish was trying to find out the story from Laura to see if we can replicate the problem. Waiting to hear details. [[User:Ttenbergen|Ttenbergen]] 10:22, 30 November 2009 (CST)
There are some possible changes identified that either need to be flagged as needing to be done, or where there is still a discussion going on.
Also related to this:
* confirm "if LOS <3 days and 350 in admit or acq or if 351 in com orbit, then a dialysis TASK item is ok not to be marked."
** right now this could go through
** this and related checks are all stuck in [[Check Renal Tasks]] questions
** this also shows up in [[Change_Priorities#Need_and_NDC:_for_ARF.2C_CRF_.26_Task_dialysis]]
=== Pharmacy reference ===
* '''reference sheet''' - some suggested we add a reference sheet. I could make a button on that screen to bring up a reference sheet. Problem is that would be at least the ''third'' copy of this information, leading to problems maintaining consistency. I would be willing to do it if we change the table with the info on the wiki to a plain-text formatted table that I can directly copy-and-paste into Access, e.g. something like
---------------------
| test | second test|
---------------------
| blah | blah blah  |
---------------------


===== Exclude peer audit serials from regular tmp sending query =====
* If someone could set up the table on the wiki I will make a form with the content in the app. Any volunteers? I could add this to the next version easily. Ttenbergen 16:41, 2013 April 24 (EDT)
* '''Fix built as per [[Log]]. [[User:Ttenbergen|Ttenbergen]]'''[[User:Ttenbergen|Ttenbergen]] 11:35, 1 December 2009 (CST)
** No news in about a month. If anyone is interested in making that list, let me know and I'll put it into the CCMDB.accdb.
* There should not be any data in [[TmpV2_1.mdb]] for audit file 111 HSC_SICU. How did it get in there is really the question. --[[User:TOstryzniuk|TOstryzniuk]] 18:50, 30 November 2009 (CST)
*** No one ever volunteered to provide the sheet, so taking out the question. If someone is willing to work on this, please add a discussion back in. Ttenbergen 19:39, 2019 November 13 (CST)
** actually, I think I understand now and it should be fixed. [[User:Ttenbergen|Ttenbergen]] 11:32, 1 December 2009 (CST)
Any tmp entries being sent immediately rather than upon finalcheck will send for audit as well.
*Required Fix: fix the regular audit query to exclude serials < 111 and serials > '''140'''.--[[User:TOstryzniuk|TOstryzniuk]] 14:40, 30 November 2009 (CST)
The following are entry errors for which I can't think of a check. Suggestions anyone?
*Missing MOVE date in [[TmpV2_1_ audit.mdb]]  because audit file was sent with CSV batch.
** sorry, still no idea what that means; was only the date missing? What does that have to do with the audit file being sent in csv batch? Are they not all sent in a csv batch? [[User:Ttenbergen|Ttenbergen]] 14:56, 30 November 2009 (CST)
***A [[Peer Audit]] patient was sent with REGULAR batch of non [[Peer Audit]] files.  It was not sent by itself. I suspect because it was not sent as an 'a' for audit batch by itself, that is why no move data made it into [[TmpV2_1_audit.mdb]].--[[User:TOstryzniuk|TOstryzniuk]] 18:50, 30 November 2009 (CST)
**** I suspect this is another case of mixing audit patients into regular and vice versa. The queries should now take care of that.


===== pending.mdb =====
=== apache check no longer yellowing fields ===
*Audit numbers should not go into pending.mdb--[[User:TOstryzniuk|TOstryzniuk]] 19:21, 26 November 2009 (CST)
apache check is no longer yellowing fields[[User:Ttenbergen|Ttenbergen]] 10:09, 10 January 2012 (CST)
* changed queries "pending_julie" and "pending_pagasa" to exclude audit serial numbers, see [[Log]] [[User:Ttenbergen|Ttenbergen]] 16:23, 30 November 2009 (CST)
*yes, it is no longer yellowing the field, just the error box below. Can't find trace of the code, and not sure when it was changed. Ponder whether to re-instate, error checking is still being called and still prevents sending... [[User:Ttenbergen|Ttenbergen]] 17:13, 2012 January 31 (CST)
**Do we want to re-implement this? Would take a few days of coding I think, so I haven't done it. Ttenbergen 16:58, 2012 October 1 (CDT)
***not sure what you mean no longer yellowing fields.  Do you mean where there is an error (limit) or missing data that is not yellowing? --[[User:TOstryzniuk|Trish Ostryzniuk]] 19:13, 2013 January 28 (EST)
**** been a while, I'll review and let you know what this is about. Ttenbergen 13:55, 2013 January 29 (EST)


== Improvement Requests ==
== Previous requests that were not made (with reasons) ==
=== DOB format ===
* "when you create a new profile and have to fill in the DOB it is backwards to what is written in the chart, so when we go to enter the DOB we have to stop and  think about it to enter it in our computer.  It is written in all chart as day/month/year,  we use to be able to enter it that way and it would automatically fall into place" - Pat 09:29, 2013 December 19 (CST)
** there was discussion about doing this and we decided not to to keep dates consistent throughout the program.


=== Peer audit partner table ===
=== prevent setting recordstatus from sent to complete ===
Create a table in ccmdb so We can change the partner at any time so that the put label would be ward that was actually audited.  If implemented, would collectors have to select this when they send in the audit file? --[[User:TOstryzniuk|TOstryzniuk]] 17:06, 24 November 2009 (CST)
*Prevent RecordStatus of Sent files being changed from Sent to Incomplete if data altered after file sent in[[User:Mlaporte|Mlaporte]] 15:18, 2013 December 16 (CST)
** actually, need to be able to do that to re-send when needed.


=== sending only lab/pharm sums to centralized_data.mdb ===
All the info that is actually needed in centralized is the sum of labs and pharmacy. Was hoping to send only that, but it would complicate synching with collector laptops while adding little value, so not doing that for now.
We could re-visit this if it is a problem, or if those files get unwieldy large. Also, could run a "summarizer" across those files for complete records only.
Will leave alone unless main office really wants this done... Ttenbergen 12:35, 2013 November 11 (CST)


=== Batch File Update - make versions ===
=== Default location field to main collection location ===
Change [["News and backup" batch file]] and [[Updt all.bat]] to create a total of 20 previous versions for each location to retain data. [[User:Ttenbergen|Ttenbergen]] 12:21, 30 November 2009 (CST)
There have been requests to default the location field to the main (or only) collection location.
 
I could set this up, but defaulting these would increase the chances of the data just being left in there if a patient is an exception.
=== "Add Patient" button for patient list ===
Upon consultation with Trish it was decided not to risk an increase in errors to make this more convenient.
Add a button that launches the view for a new patient (i.e. with the serial number dialog.)
* "There are a number of site collecting on 2 or more units using the same laptop.  We get ward location entry error when there is a default location set." ... "--[[User:TOstryzniuk|TOstryzniuk]] 12:25, 20 October 2010 (CDT)"
PS: If I enable defaulting for anywhere then I would not be able to disable defaulting for other locations, so it was decided not to have defaulting. [[User:Ttenbergen|Ttenbergen]] 12:44, 12 January 2011 (CST)
I have, though, reduced the location list to only those wards at a given laptop's site. [[User:Ttenbergen|Ttenbergen]] 18:09, 14 July 2011 (CDT)


=== Cancel for Settings ===
=== Cancel for Settings ===
change the settings form to have a save and a cancel button...
change the settings form to have a save and a cancel button...


=== Soft checks for Apache ===
No can do. There are is a sb-form in settings form that would not be cancelled, so having a cancel would be misleading.  
Add warnings for values in the 1st and 99th percentile.
 
==Changes Under Discussion==
These requested changes can not be processed until the questions about them have been answered.
 
===ARF & CRF & ARI Integrity Check===
Implement rule as per [[Renal Coding Considerations]]
 
{{Discussion}}
====Discussion====
There is a discussion about that rule in that article, so this check can't be implemented until the discussion is completed. Please continue discussion there to keep all in one place. [[User:Ttenbergen|Ttenbergen]] 11:00, 23 April 2009 (CDT)
 
=== VAP in medicine ===
VAP should not be coded as a complication in medicine.
 
==== Discussion ====
see [[VAP#Discussion - Coding VAP in Medicine]]
 
 
== Wikis onto laptop ==
* '''look into possibility of automatically downloading WIKI guide to laptop each day that it is synch'd.  (portable version of guideline)'''--[[User:TOstryzniuk|TOstryzniuk]] 20:11, 4 April 2009 (CDT)
 
*As moved from Diagnosis Coding:
::A suggestion has been put forth to Tina is to find a away to allow a downloaded copy of the WIKI guide on laptops, the collection tool we are moving to soon.    I think this would be an excellent solution if she can do this.    Collectors would then be able to search for info no matter where they are in the collection field and each time they synch there laptop, they would get updated WIKI items.  That is the plan............but waiting to here from IT support.
::It is challenge right now in that the guideline information is not easily and quickly accessible while you are doing your work in the unit or in medical records.  Most collectors must run back to their office or find a free computer to log in and look up guide info.   
::Keep in mind, guide information changes regularily, so what you print out one day is outdated the next for a number of articles. [[User:TOstryzniuk|TOstryzniuk]] 11:25, 29 April 2009 (CDT)
 
 
 
== QA Functionality ==
 
=== Facilitate exchange of patient discharge times ===
DCs have to know the discharge times for patients arriving at their wards from another collected ward. We should automate that rather than have them exchange manually. Might be an extension of the status file for Julie...[[User:Ttenbergen|Ttenbergen]] 16:05, 3 February 2009 (CST)
* moved a note into [[Admit, Transfer and Discharge date and time]], as this is unrelated to updates to the program. [[User:Ttenbergen|Ttenbergen]] 09:27, 11 February 2009 (CST)
 
=== Logging errors in the CCMDB.mdb ===
Add a table to the CCMDB that records every time an error is generated with the following details:
* Date/time of error
* patient ID (Hosp Loc Serial)
* Field Identifier
* error descriptor (text)
* erroneous value
Make that table sync to a central repository on send.
 
 
== After-Laptop changes ==
=== Improve Data Entry for Tasks ===
make tasks easier to enter, e.g. a checklist


=== APACHE lab value limit change request ===
*Apache upper limit for creatinine is 2968, which is based on the highest APACHE that was ever in database.  STB has one pt with a creat of 3000 and has requested to change upper limit.  Laura K. --[[User:TOstryzniuk|TOstryzniuk]] 12:12, 6 July 2010 (CDT)
** Decided to leave limits be and have collectors enter limit values and email Pagasa with real values when extreme values are encountered. Contacted Pagasa to let us know if such emails become too frequent. [[User:Ttenbergen|Ttenbergen]] 08:53, 12 July 2010 (CDT)


[[Category: IT Instructions]]
[[Category:Development Documentation]]
[[Category: Questions IT]]
[[Category:CCMDB.accdb]]
[[Category: Questions]]
[[Category: Development Documentation]]

Latest revision as of 11:00, 30 July 2025

see the Development Documentation Category for other development logs

Requests

after fixing the CCI page names on wiki, add wiki link for CCI codes in CCMDB.accdb

screen refresh reductions

As part of troubleshooting Con's blinky screen Brendan suggested the following:

There’s code you can put in, I forget what the commands actually are, but it turns off the screen refresh during functions so the user doesn’t see what’s happening. You’d turn the refresh off before the function starts, they’ll see a static screen until you tell it to turn the refresh on, where the screen will then load just one time and all of the new info, all the rows, any formatting, or populating, etc.. is done. Instead of refreshing 10 or 20 times, once for each row.

integrity checks checklist

 Status
Function long LOS()needs review
Query Check_VADT_too_close_to_first_boarding_locneeds review
Query Check_from_ED_and_prev_location_same_siteready to implement
Query check CCI each count vs LOSneeds review
Query check long transfer delayneeds review
Query check_tmp_AHCneeds review
Query check_tmp_Overstay2needs review
Query s_tmp_MRneeds review

Bug Fixes

see Category:Bugs and especially Category:Bugs needing input for bugs with their own article

 StatusModification date"Modification date" is a predefined property that corresponds to the date of the last modification of a subject and is provided by Semantic MediaWiki.
Bug needing input7 November 2012 22:35:09
Combiner tab re-sorts after entering5 October 2022 17:07:01
CCI Picklist tab is slow25 January 2023 16:56:36
Repeat clicks being needed when entering CCI PX Type12 March 2024 15:51:37
Error: There isn't enough free memory to update the display. Close unneeded programs and try again.12 March 2024 16:13:18
Error "Unrecognized database format" when sending9 June 2025 16:17:34
Typing in the dx tab no longer expands to the full dx in Windows 117 August 2025 16:46:36
Error "Invalid SQL statment..." when sending7 November 2025 15:17:49
Error "The database cannot be opened because ..."27 November 2025 04:11:02

Next Round of Data Changes

Flag this in the relevant pages as follows so it lists properly in To do list. See there for actual changes requested. 

{ {Todo 
| who = Tina 
| todo_added = 2021-07-21
| todo_action = 
| question = Dev_CCMDB_Data / Dev_CCMDB depending on if CCMDB needs update first. 
<provide details of change> 
}}

Bugs that need input

In order to troubleshoot bugs in the program we need to know how they happen. Any further feedback on these bugs might be the piece of the puzzle that allows me to fix the bug. If you find a new bug, you please document it.

 Modification date"Modification date" is a predefined property that corresponds to the date of the last modification of a subject and is provided by Semantic MediaWiki.
Bug needing input7 November 2012 22:35:09
CCI Picklist tab is slow25 January 2023 16:56:36
Combiner tab re-sorts after entering5 October 2022 17:07:01
Error "Invalid SQL statment..." when sending7 November 2025 15:17:49
Error "The database cannot be opened because ..."27 November 2025 04:11:02
Error "Unrecognized database format" when sending9 June 2025 16:17:34
Error: There isn't enough free memory to update the display. Close unneeded programs and try again.12 March 2024 16:13:18
Repeat clicks being needed when entering CCI PX Type12 March 2024 15:51:37
Typing in the dx tab no longer expands to the full dx in Windows 117 August 2025 16:46:36

renal task checks

There are some possible changes identified that either need to be flagged as needing to be done, or where there is still a discussion going on. Also related to this:

Pharmacy reference

  • reference sheet - some suggested we add a reference sheet. I could make a button on that screen to bring up a reference sheet. Problem is that would be at least the third copy of this information, leading to problems maintaining consistency. I would be willing to do it if we change the table with the info on the wiki to a plain-text formatted table that I can directly copy-and-paste into Access, e.g. something like
---------------------
| test | second test|
---------------------
| blah | blah blah  |
---------------------
  • If someone could set up the table on the wiki I will make a form with the content in the app. Any volunteers? I could add this to the next version easily. Ttenbergen 16:41, 2013 April 24 (EDT)
    • No news in about a month. If anyone is interested in making that list, let me know and I'll put it into the CCMDB.accdb.
      • No one ever volunteered to provide the sheet, so taking out the question. If someone is willing to work on this, please add a discussion back in. Ttenbergen 19:39, 2019 November 13 (CST)

apache check no longer yellowing fields

apache check is no longer yellowing fieldsTtenbergen 10:09, 10 January 2012 (CST)

  • yes, it is no longer yellowing the field, just the error box below. Can't find trace of the code, and not sure when it was changed. Ponder whether to re-instate, error checking is still being called and still prevents sending... Ttenbergen 17:13, 2012 January 31 (CST)
    • Do we want to re-implement this? Would take a few days of coding I think, so I haven't done it. Ttenbergen 16:58, 2012 October 1 (CDT)
      • not sure what you mean no longer yellowing fields. Do you mean where there is an error (limit) or missing data that is not yellowing? --Trish Ostryzniuk 19:13, 2013 January 28 (EST)
        • been a while, I'll review and let you know what this is about. Ttenbergen 13:55, 2013 January 29 (EST)

Previous requests that were not made (with reasons)

DOB format

  • "when you create a new profile and have to fill in the DOB it is backwards to what is written in the chart, so when we go to enter the DOB we have to stop and think about it to enter it in our computer. It is written in all chart as day/month/year, we use to be able to enter it that way and it would automatically fall into place" - Pat 09:29, 2013 December 19 (CST)
    • there was discussion about doing this and we decided not to to keep dates consistent throughout the program.

prevent setting recordstatus from sent to complete

  • Prevent RecordStatus of Sent files being changed from Sent to Incomplete if data altered after file sent inMlaporte 15:18, 2013 December 16 (CST)
    • actually, need to be able to do that to re-send when needed.

sending only lab/pharm sums to centralized_data.mdb

All the info that is actually needed in centralized is the sum of labs and pharmacy. Was hoping to send only that, but it would complicate synching with collector laptops while adding little value, so not doing that for now. We could re-visit this if it is a problem, or if those files get unwieldy large. Also, could run a "summarizer" across those files for complete records only. Will leave alone unless main office really wants this done... Ttenbergen 12:35, 2013 November 11 (CST)

Default location field to main collection location

There have been requests to default the location field to the main (or only) collection location. I could set this up, but defaulting these would increase the chances of the data just being left in there if a patient is an exception. Upon consultation with Trish it was decided not to risk an increase in errors to make this more convenient.

  • "There are a number of site collecting on 2 or more units using the same laptop. We get ward location entry error when there is a default location set." ... "--TOstryzniuk 12:25, 20 October 2010 (CDT)"

PS: If I enable defaulting for anywhere then I would not be able to disable defaulting for other locations, so it was decided not to have defaulting. Ttenbergen 12:44, 12 January 2011 (CST) I have, though, reduced the location list to only those wards at a given laptop's site. Ttenbergen 18:09, 14 July 2011 (CDT)

Cancel for Settings

change the settings form to have a save and a cancel button...

No can do. There are is a sb-form in settings form that would not be cancelled, so having a cancel would be misleading.

APACHE lab value limit change request

  • Apache upper limit for creatinine is 2968, which is based on the highest APACHE that was ever in database. STB has one pt with a creat of 3000 and has requested to change upper limit. Laura K. --TOstryzniuk 12:12, 6 July 2010 (CDT)
    • Decided to leave limits be and have collectors enter limit values and email Pagasa with real values when extreme values are encountered. Contacted Pagasa to let us know if such emails become too frequent. Ttenbergen 08:53, 12 July 2010 (CDT)
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