Requested CCMDB changes for the next version: Difference between revisions

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''see the [[:Category: Development Documentation | Development Documentation Category]] for other development logs''
''see the [[:Category: Development Documentation | Development Documentation Category]] for other development logs''
== Requests ==
==== after fixing the CCI page names on wiki, '''add wiki link for CCI codes in CCMDB.accdb''' ====


=== screen refresh reductions ===
As part of troubleshooting Con's blinky screen Brendan suggested the following:


There’s code you can put in, I forget what the commands actually are, but it turns off the screen refresh during functions so the user doesn’t see what’s happening. You’d turn the refresh off before the function starts, they’ll see a static screen until you tell it to turn the refresh on, where the screen will then load just one time and all of the new info, all the rows, any formatting, or populating, etc.. is done. Instead of refreshing 10 or 20 times, once for each row.


== Bug Fix Requests ==
== integrity checks checklist ==
=== Infection without pathogen subcode was sent to csv ===
{{#ask: [[DICStatus::ready to implement]][[DICApp::CCMDB.accdb]] OR [[DICStatus::needs review]][[DICApp::CCMDB.accdb]]
Oaks - Patient coded for Cystitis Bladder Infection but no sub code? Admit date Jan 25/10-Jan. 30/10. Pagasa Torres.
|?DICStatus = Status
|limit=20
|format=broadtable
|class=sortable wikitable smwtable
|default=No [[cross check]]s ready to implement
}}


Patient coded for Cystitis Bladder Infection but no sub code; Admit date Jan 25/10-Jan. 30/10.
== Bug Fixes ==
''see [[:Category:Bugs]] and especially [[:Category:Bugs needing input]] for bugs with their own article''
{{#ask: [[Category:Bugs]] [[Category:Bugs needing input]]
|?DICStatus = Status
|?Modification date
|sort=Modification date
|order=ascending
|limit=20
|format=broadtable
|link=all
|class=sortable wikitable smwtable
}}


Asked Wendy if there was any extraordinary edits for this pt, and she replied
== Next Round of Data Changes ==
"Nope and I too am surprised as it has always been caught if I miss it in the Edit Patients pane??? I just simply forgot as I was awaiting the results...have no idea how it got sent???"
Flag this in the relevant pages as follows so it lists properly in [[To do list]]. See there for actual changes requested.  


=== Object With Variable - possible solution ===
{ {Todo
Migth be a problem with the procedure that sets thisdb to be called wherever a dataset is opened. If the procedure setting this crashes, further code will not have access to the data. Found while working on the Audit DB. [[User:Ttenbergen|Ttenbergen]] 17:15, 28 January 2010 (CST)
| who = Tina
| todo_added = 2021-07-21
| todo_action =  
| question = Dev_CCMDB_Data / Dev_CCMDB depending on if CCMDB needs update first.  
<provide details of change>
}}


=== Fix Unable to sent OR Dx Bug ===
== Bugs that need input ==
If no priority is assigned to a diagnosis it defaults to priority 0. This means you end up with a duplicate priorities, which in turn means that the "order" of the diagnoses is not defined. So, even though the OR Dx might list first, it is not "first" as far as Access is concerned. I will need to make the order explicit (i.e. order by priority first and by dxcode second) for both the send_dxs table and the data source for the dx form.Ttenbergen 16:57, 28 January 2010 (CST)
In order to troubleshoot bugs in the program we need to know how they happen. Any further feedback on these bugs might be the piece of the puzzle that allows me to fix the bug. If you find a new bug, you please document it.
{{#ask: [[Category:Bugs needing input]]
|?Modification date
|default=No corresponding old article found
|format=broadtable
|limit=100
|link=all
|headers=show}}


=== Make Pathogens listing wider ===
=== renal task checks ===
Right now not the whole width of items is shown. [[User:Ttenbergen|Ttenbergen]] 14:54, 28 January 2010 (CST)
* [[Check Renal Tasks]]
***Is it possible to list everything alphabetically? It would just be more efficient. Perhaps this is only a laptop problem? NMiller 28 January 2010
There are some possible changes identified that either need to be flagged as needing to be done, or where there is still a discussion going on.
****I believe there was some reasoning for listing the pathogens in their numbered order. Trish? [[User:Ttenbergen|Ttenbergen]] 11:03, 29 January 2010 (CST)
Also related to this:  
* confirm "if LOS <3 days and 350 in admit or acq or if 351 in com orbit, then a dialysis TASK item is ok not to be marked."
** right now this could go through
** this and related checks are all stuck in [[Check Renal Tasks]] questions
** this also shows up in [[Change_Priorities#Need_and_NDC:_for_ARF.2C_CRF_.26_Task_dialysis]]
=== Pharmacy reference ===
* '''reference sheet''' - some suggested we add a reference sheet. I could make a button on that screen to bring up a reference sheet. Problem is that would be at least the ''third'' copy of this information, leading to problems maintaining consistency. I would be willing to do it if we change the table with the info on the wiki to a plain-text formatted table that I can directly copy-and-paste into Access, e.g. something like
---------------------
| test | second test|
---------------------
| blah | blah blah  |
---------------------


=== [[WBC]] = 0 does not uncheck apache box ===
* If someone could set up the table on the wiki I will make a form with the content in the app. Any volunteers? I could add this to the next version easily. Ttenbergen 16:41, 2013 April 24 (EDT)
As per email from Pagasa, and confirmed by Tina, 28 jan 2010 [[User:Ttenbergen|Ttenbergen]] 14:32, 28 January 2010 (CST)
** No news in about a month. If anyone is interested in making that list, let me know and I'll put it into the CCMDB.accdb.
*** No one ever volunteered to provide the sheet, so taking out the question. If someone is willing to work on this, please add a discussion back in. Ttenbergen 19:39, 2019 November 13 (CST)


There may also still be a problem with sending very low numbers. Lois apparently thought she entered and sent WBC with a value of 0.02, which CCMDB.mdb should accept, but may not send properly. [[User:Ttenbergen|Ttenbergen]] 12:58, 29 January 2010 (CST)
=== apache check no longer yellowing fields ===
apache check is no longer yellowing fields[[User:Ttenbergen|Ttenbergen]] 10:09, 10 January 2012 (CST)
*yes, it is no longer yellowing the field, just the error box below. Can't find trace of the code, and not sure when it was changed. Ponder whether to re-instate, error checking is still being called and still prevents sending... [[User:Ttenbergen|Ttenbergen]] 17:13, 2012 January 31 (CST)
**Do we want to re-implement this? Would take a few days of coding I think, so I haven't done it. Ttenbergen 16:58, 2012 October 1 (CDT)
***not sure what you mean no longer yellowing fields. Do you mean where there is an error (limit) or missing data that is not yellowing? --[[User:TOstryzniuk|Trish Ostryzniuk]] 19:13, 2013 January 28 (EST)
**** been a while, I'll review and let you know what this is about. Ttenbergen 13:55, 2013 January 29 (EST)


==== Can't replicate ====
== Previous requests that were not made (with reasons) ==
{{discussion}}
=== DOB format ===
I can't replicate the bug at this time. Can anyone else? low numbers seem to be accepted now, and 0s rejected. Can anyone else still sneak a legitimate value past these checks? [[User:Ttenbergen|Ttenbergen]] 16:53, 8 February 2010 (CST)
* "when you create a new profile and have to fill in the DOB it is backwards to what is written in the chart, so when we go to enter the DOB we have to stop and  think about it to enter it in our computer. It is written in all chart as day/month/year,  we use to be able to enter it that way and it would automatically fall into place" - Pat 09:29, 2013 December 19 (CST)
** there was discussion about doing this and we decided not to to keep dates consistent throughout the program.


=== Apache Score Helper ===
=== prevent setting recordstatus from sent to complete ===
Make Apache score "helpers" to do those nasty calculations for AaDO2 and mean BP. Put ApPts with the other fields to help choose. (credit to Marie Laporte for suggestion)[[User:Ttenbergen|Ttenbergen]] 14:32, 28 January 2010 (CST)
*Prevent RecordStatus of Sent files being changed from Sent to Incomplete if data altered after file sent in[[User:Mlaporte|Mlaporte]] 15:18, 2013 December 16 (CST)
*see: [[AaDO2]]
** actually, need to be able to do that to re-send when needed.
*see: [[mean BP]]


=== extra "pathogens" ===
=== sending only lab/pharm sums to centralized_data.mdb ===
Put the "waiting for tests" and "review" into pathogens, make sure they would be caught as unacceptable, conditional-format them in orange. This is to eliminate one of the spots where people use paper/notes at this point to keep track, this could eliminate that need. (credit to Marie Laporte for suggestion)[[User:Ttenbergen|Ttenbergen]] 14:32, 28 January 2010 (CST)
All the info that is actually needed in centralized is the sum of labs and pharmacy. Was hoping to send only that, but it would complicate synching with collector laptops while adding little value, so not doing that for now.
We could re-visit this if it is a problem, or if those files get unwieldy large. Also, could run a "summarizer" across those files for complete records only.
Will leave alone unless main office really wants this done... Ttenbergen 12:35, 2013 November 11 (CST)


===ATN, Renal Transplant & CRF===
=== Default location field to main collection location ===
*[http://ltc.umanitoba.ca/wikis/ccmdb/index.php/Check_Renal_IncompatableDxs#Discussion Check_Renal_IncompatableDxs]
There have been requests to default the location field to the main (or only) collection location.  
*[http://ltc.umanitoba.ca/wikis/ccmdb/index.php/Check_Renal_IncompatableDxs#Integrity_Rule_that_includes_renal_Transplant_.28805.29 includes_renal_Transplant]--[[User:TOstryzniuk|TOstryzniuk]] 16:07, 22 January 2010 (CST)
I could set this up, but defaulting these would increase the chances of the data just being left in there if a patient is an exception.
 
Upon consultation with Trish it was decided not to risk an increase in errors to make this more convenient.
== Improvement Requests ==
* "There are a number of site collecting on 2 or more units using the same laptop.  We get ward location entry error when there is a default location set." ... "--[[User:TOstryzniuk|TOstryzniuk]] 12:25, 20 October 2010 (CDT)"
 
PS: If I enable defaulting for anywhere then I would not be able to disable defaulting for other locations, so it was decided not to have defaulting. [[User:Ttenbergen|Ttenbergen]] 12:44, 12 January 2011 (CST)
=== Discharge Date & Pending.mdb ===
I have, though, reduced the location list to only those wards at a given laptop's site. [[User:Ttenbergen|Ttenbergen]] 18:09, 14 July 2011 (CDT)
 
What I have noticed is when a data collector enters a discharge date but "no time", the PDA [[Status report]] shows the date with a time of 0:00 however, when these files get sent to [[Pending.mdb]] which is in the output folder on the Regional Server, the date field is totally '''blank'''.  Julie would like the discharge date to show up in [[Pending.mdb]] even if the "time" is not yet available. She needs this information for occupancy report which she does monthly. --[[User:TOstryzniuk|TOstryzniuk]] 13:02, 25 January 2010 (CST)
* [http://ltc.umanitoba.ca/wikis/ccmdb/index.php/Admit%2C_Transfer_and_Discharge_date_and_time#Priority_collection_before_sending  RE: Importance of discharge date]
 
=== batch file checks ===
make sure the batch file complains noisily if it does not have a server connection. [[User:Ttenbergen|Ttenbergen]] 09:47, 18 December 2009 (CST)
 
=== Final Check into drop-down ===
Make final check into a drop down to comply with requirement for stating the status within the process of data once we store data on U of M. [[User:Ttenbergen|Ttenbergen]] 13:25, 8 December 2009 (CST)
 
=== Batch File Update - make versions ===
Change batch files to create a total of 20 previous versions for each location to retain data. [[User:Ttenbergen|Ttenbergen]] 12:21, 30 November 2009 (CST)
* [[Updt all.bat]] changes complete
* [["News and backup" batch file]] changes complete
 
=== "Add Patient" button for patient list ===
Add a button that launches the view for a new patient (i.e. with the serial number dialog.)


=== Cancel for Settings ===
=== Cancel for Settings ===
Line 70: Line 106:
No can do. There are is a sb-form in settings form that would not be cancelled, so having a cancel would be misleading.  
No can do. There are is a sb-form in settings form that would not be cancelled, so having a cancel would be misleading.  


This can be deleted. [[User:Ttenbergen|Ttenbergen]] 12:44, 23 December 2009 (CST)
=== APACHE lab value limit change request ===
 
*Apache upper limit for creatinine is 2968, which is based on the highest APACHE that was ever in database. STB has one pt with a creat of 3000 and has requested to change upper limit.  Laura K. --[[User:TOstryzniuk|TOstryzniuk]] 12:12, 6 July 2010 (CDT)
=== Soft checks for Apache ===
** Decided to leave limits be and have collectors enter limit values and email Pagasa with real values when extreme values are encountered. Contacted Pagasa to let us know if such emails become too frequent. [[User:Ttenbergen|Ttenbergen]] 08:53, 12 July 2010 (CDT)
Add warnings for values in the 1st and 99th percentile.
 
==Changes Under Discussion==
These requested changes can not be processed until the questions about them have been answered.
 
===ARF & CRF & ARI Integrity Check===
Implement rule as per [[Renal Coding Considerations]]
 
{{Discussion}}
====Discussion====
There is a discussion about that rule in that article, so this check can't be implemented until the discussion is completed. Please continue discussion there to keep all in one place. [[User:Ttenbergen|Ttenbergen]] 11:00, 23 April 2009 (CDT)
 
=== VAP in medicine ===
VAP should not be coded as a complication in medicine.
 
==== Discussion ====
see [[VAP#Discussion - Coding VAP in Medicine]]
 
 
== Wikis onto laptop ==
* '''look into possibility of automatically downloading WIKI guide to laptop each day that it is synch'd.  (portable version of guideline)'''--[[User:TOstryzniuk|TOstryzniuk]] 20:11, 4 April 2009 (CDT)
 
*As moved from Diagnosis Coding:
::A suggestion has been put forth to Tina is to find a away to allow a downloaded copy of the WIKI guide on laptops, the collection tool we are moving to soon.    I think this would be an excellent solution if she can do this.    Collectors would then be able to search for info no matter where they are in the collection field and each time they synch there laptop, they would get updated WIKI items.  That is the plan............but waiting to here from IT support.
::It is challenge right now in that the guideline information is not easily and quickly accessible while you are doing your work in the unit or in medical records. Most collectors must run back to their office or find a free computer to log in and look up guide info.   
::Keep in mind, guide information changes regularily, so what you print out one day is outdated the next for a number of articles. [[User:TOstryzniuk|TOstryzniuk]] 11:25, 29 April 2009 (CDT)
 
 
 
== QA Functionality ==
 
=== Facilitate exchange of patient discharge times ===
DCs have to know the discharge times for patients arriving at their wards from another collected ward. We should automate that rather than have them exchange manually. Might be an extension of the status file for Julie...[[User:Ttenbergen|Ttenbergen]] 16:05, 3 February 2009 (CST)
* moved a note into [[Admit, Transfer and Discharge date and time]], as this is unrelated to updates to the program. [[User:Ttenbergen|Ttenbergen]] 09:27, 11 February 2009 (CST)
 
=== Logging errors in the CCMDB.mdb ===
Add a table to the CCMDB that records every time an error is generated with the following details:
* Date/time of error
* patient ID (Hosp Loc Serial)
* Field Identifier
* error descriptor (text)
* erroneous value
Make that table sync to a central repository on send.
 
 
== After-Laptop changes ==
=== Improve Data Entry for Tasks ===
make tasks easier to enter, e.g. a checklist
 


[[Category: IT Instructions]]
[[Category:Development Documentation]]
[[Category: Questions IT]]
[[Category:CCMDB.accdb]]
[[Category: Questions]]
[[Category: Development Documentation]]

Latest revision as of 11:00, 30 July 2025

see the Development Documentation Category for other development logs

Requests

after fixing the CCI page names on wiki, add wiki link for CCI codes in CCMDB.accdb

screen refresh reductions

As part of troubleshooting Con's blinky screen Brendan suggested the following:

There’s code you can put in, I forget what the commands actually are, but it turns off the screen refresh during functions so the user doesn’t see what’s happening. You’d turn the refresh off before the function starts, they’ll see a static screen until you tell it to turn the refresh on, where the screen will then load just one time and all of the new info, all the rows, any formatting, or populating, etc.. is done. Instead of refreshing 10 or 20 times, once for each row.

integrity checks checklist

 Status
Function long LOS()needs review
Query Check_VADT_too_close_to_first_boarding_locneeds review
Query Check_from_ED_and_prev_location_same_siteready to implement
Query check CCI each count vs LOSneeds review
Query check long transfer delayneeds review
Query check_tmp_AHCneeds review
Query check_tmp_Overstay2needs review
Query s_tmp_MRneeds review

Bug Fixes

see Category:Bugs and especially Category:Bugs needing input for bugs with their own article

 StatusModification date"Modification date" is a predefined property that corresponds to the date of the last modification of a subject and is provided by Semantic MediaWiki.
Bug needing input7 November 2012 22:35:09
Combiner tab re-sorts after entering5 October 2022 17:07:01
CCI Picklist tab is slow25 January 2023 16:56:36
Repeat clicks being needed when entering CCI PX Type12 March 2024 15:51:37
Error: There isn't enough free memory to update the display. Close unneeded programs and try again.12 March 2024 16:13:18
Error "Unrecognized database format" when sending9 June 2025 16:17:34
Typing in the dx tab no longer expands to the full dx in Windows 117 August 2025 16:46:36
Error "Invalid SQL statment..." when sending7 November 2025 15:17:49
Error "The database cannot be opened because ..."27 November 2025 04:11:02

Next Round of Data Changes

Flag this in the relevant pages as follows so it lists properly in To do list. See there for actual changes requested. 

{ {Todo 
| who = Tina 
| todo_added = 2021-07-21
| todo_action = 
| question = Dev_CCMDB_Data / Dev_CCMDB depending on if CCMDB needs update first. 
<provide details of change> 
}}

Bugs that need input

In order to troubleshoot bugs in the program we need to know how they happen. Any further feedback on these bugs might be the piece of the puzzle that allows me to fix the bug. If you find a new bug, you please document it.

 Modification date"Modification date" is a predefined property that corresponds to the date of the last modification of a subject and is provided by Semantic MediaWiki.
Bug needing input7 November 2012 22:35:09
CCI Picklist tab is slow25 January 2023 16:56:36
Combiner tab re-sorts after entering5 October 2022 17:07:01
Error "Invalid SQL statment..." when sending7 November 2025 15:17:49
Error "The database cannot be opened because ..."27 November 2025 04:11:02
Error "Unrecognized database format" when sending9 June 2025 16:17:34
Error: There isn't enough free memory to update the display. Close unneeded programs and try again.12 March 2024 16:13:18
Repeat clicks being needed when entering CCI PX Type12 March 2024 15:51:37
Typing in the dx tab no longer expands to the full dx in Windows 117 August 2025 16:46:36

renal task checks

There are some possible changes identified that either need to be flagged as needing to be done, or where there is still a discussion going on. Also related to this:

Pharmacy reference

  • reference sheet - some suggested we add a reference sheet. I could make a button on that screen to bring up a reference sheet. Problem is that would be at least the third copy of this information, leading to problems maintaining consistency. I would be willing to do it if we change the table with the info on the wiki to a plain-text formatted table that I can directly copy-and-paste into Access, e.g. something like
---------------------
| test | second test|
---------------------
| blah | blah blah  |
---------------------
  • If someone could set up the table on the wiki I will make a form with the content in the app. Any volunteers? I could add this to the next version easily. Ttenbergen 16:41, 2013 April 24 (EDT)
    • No news in about a month. If anyone is interested in making that list, let me know and I'll put it into the CCMDB.accdb.
      • No one ever volunteered to provide the sheet, so taking out the question. If someone is willing to work on this, please add a discussion back in. Ttenbergen 19:39, 2019 November 13 (CST)

apache check no longer yellowing fields

apache check is no longer yellowing fieldsTtenbergen 10:09, 10 January 2012 (CST)

  • yes, it is no longer yellowing the field, just the error box below. Can't find trace of the code, and not sure when it was changed. Ponder whether to re-instate, error checking is still being called and still prevents sending... Ttenbergen 17:13, 2012 January 31 (CST)
    • Do we want to re-implement this? Would take a few days of coding I think, so I haven't done it. Ttenbergen 16:58, 2012 October 1 (CDT)
      • not sure what you mean no longer yellowing fields. Do you mean where there is an error (limit) or missing data that is not yellowing? --Trish Ostryzniuk 19:13, 2013 January 28 (EST)
        • been a while, I'll review and let you know what this is about. Ttenbergen 13:55, 2013 January 29 (EST)

Previous requests that were not made (with reasons)

DOB format

  • "when you create a new profile and have to fill in the DOB it is backwards to what is written in the chart, so when we go to enter the DOB we have to stop and think about it to enter it in our computer. It is written in all chart as day/month/year, we use to be able to enter it that way and it would automatically fall into place" - Pat 09:29, 2013 December 19 (CST)
    • there was discussion about doing this and we decided not to to keep dates consistent throughout the program.

prevent setting recordstatus from sent to complete

  • Prevent RecordStatus of Sent files being changed from Sent to Incomplete if data altered after file sent inMlaporte 15:18, 2013 December 16 (CST)
    • actually, need to be able to do that to re-send when needed.

sending only lab/pharm sums to centralized_data.mdb

All the info that is actually needed in centralized is the sum of labs and pharmacy. Was hoping to send only that, but it would complicate synching with collector laptops while adding little value, so not doing that for now. We could re-visit this if it is a problem, or if those files get unwieldy large. Also, could run a "summarizer" across those files for complete records only. Will leave alone unless main office really wants this done... Ttenbergen 12:35, 2013 November 11 (CST)

Default location field to main collection location

There have been requests to default the location field to the main (or only) collection location. I could set this up, but defaulting these would increase the chances of the data just being left in there if a patient is an exception. Upon consultation with Trish it was decided not to risk an increase in errors to make this more convenient.

  • "There are a number of site collecting on 2 or more units using the same laptop. We get ward location entry error when there is a default location set." ... "--TOstryzniuk 12:25, 20 October 2010 (CDT)"

PS: If I enable defaulting for anywhere then I would not be able to disable defaulting for other locations, so it was decided not to have defaulting. Ttenbergen 12:44, 12 January 2011 (CST) I have, though, reduced the location list to only those wards at a given laptop's site. Ttenbergen 18:09, 14 July 2011 (CDT)

Cancel for Settings

change the settings form to have a save and a cancel button...

No can do. There are is a sb-form in settings form that would not be cancelled, so having a cancel would be misleading.

APACHE lab value limit change request

  • Apache upper limit for creatinine is 2968, which is based on the highest APACHE that was ever in database. STB has one pt with a creat of 3000 and has requested to change upper limit. Laura K. --TOstryzniuk 12:12, 6 July 2010 (CDT)
    • Decided to leave limits be and have collectors enter limit values and email Pagasa with real values when extreme values are encountered. Contacted Pagasa to let us know if such emails become too frequent. Ttenbergen 08:53, 12 July 2010 (CDT)
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