GRA Medicine Collection Guide: Difference between revisions

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This is a resource guide which documents collection processes for GRA MED site and serve as a reference for anyone who will pick up shifts at this site.  
This page contains information specific to Grace Hospital '''Medicine''' collection only. See [[GRA General Collection Guide]] for information related to all Grace Hospital collection, and see [[Medicine Curriculum]] for information to all-site ICU data collection.  


'''Grace Telephone Numbers'''
==Areas of Data Collection at the Grace==
*Phone numbers at the Grace are different depending on if you are dialing from inside or ouside the hospital; all numbers begin with the exchange 837 followed by 4 more digits.  If accessing from outside the hospital the last 4 digits would begin with the digit 0, if accessed from within, the local would be the same last 3 digits but with a 2 at the beginning
{{#ask:
*for example, our office # is 837-0151 if dialed from outside the hospital but our local is 2151 if dialled from within
[[Category:Collection Location]]
*long distance code is 9280
[[Collection Location Hospital::GRA]]
[[Collection Bed Nrs::!0]]
[[Collection Location Program::Medicine]]
|format=broadtable
|link=all
|limit=500
|headers=show
|class=sortable wikitable smwtable
}}


'''Database Cost Centre''' is 1.7121025
===3 North (N3) [[CTU]]===
'''Areas of Data Collection at the Grace'''
''see also [[GRA N3]]
*'''3 North'''
* working space is available in the conference area between 3 North & 3 South directly down the hallway across from the south elevators
*unit local 2312, fax 837-0572
*Unit Manager is Blair Stevenson local 2309 pager 931-4059
*is a Clinical Teaching Unit with 30 beds
*encompasses Room #s 301-310, & 337-340
*Margaret is the full-time unit clerk who maintains the admission/discharge book which is kept to the right of the computer monitor at the desk
*pts. are generally short stay, and turn over is rapid
*'''5 North'''
*unit local is 2241, fax 837-0567
*Unit Manager is Helen Cherwinski local 2344 pager 931-4073
*is attended by the GAP (Grace Attending Physicians)and also admits Oncology & Placement pts. with a total of 35 beds (up to 37 with 2 swing beds included)
*encompasses Room #s 501-505 (Unit 1) 506-511 (Unit 2) and 512-518 (Unit 3)
*Full-time clerk is Jessica, ward admission/discharge binder is kept with the binders to the far left of the ward clerk's station at the main desk
*'''3 South'''
*'''our program refers to this area as 3 West or W3 as that is what it was called at program origin'''
*unit local is 2181 fax 837-0573
*is attended by the GAP Physicians and contains the METU or Medical Extended Treatment Unit which is a geriatric rehab unit
*encompasses Room #s 311-327
*ward admission/discharge bookis kept under the counter to the right of the computer monitor
*Unit Manager is Terry Desautels local 2356 pager 932-7352
'''Medicine Physicians'''
*all Medicine areas rotate Physician coverage which changes bi-weekly
*the CTU on 3 North is attended by Drs. B. Johnson, E. Cowden (Medicine Program Director), M. Kramer, M. Selamon, D. Meyrowitz, W. Li, N. Matthews and Hawkins
*5 North and 3 South are attended by the GMU Attending Physicians commonly referred to as GAP:  Drs. G. Borrett, R. Macek, D. Martin, J. Joshua, and R. George
'''Medicine Admission Date & Time'''  is found on the pink Admission Summary sheet at the beginning of the chart and is recorded by Patient Registration on notification by Emergency that the patient has been accepted for admission by the Medicien physician on call


''' Medicine Overflow''' patients are admitted into off-service beds throughout the hospital and are difficult to track.
=== 5 North (N5) [[NTU]] ===
*Patient Reg prints a daily record of Medicine attendings for N3, W3 & N5 which documents which pts are admitted under each physician and where those pts. are located. 
also see [[GRA N5]]
*this list is printed daily, including weekends and is left for us to pick up 24/7 at the switchboard office across from registration; the first data collector in each morning is responsible for picking up the lists and distributing to the other collectors; we have decided the best place to leave the lists is in the ward admission/discharge binder on each ward
* There is a small staff lounge behind the main desk with a few tables available to work on, but this is the only staff lounge on the unit so please be mindful how much space you take up.
*the EMIP census will also be distributed daily and included with the census sheets held at the Switchboard
* Patient charts can be found in 3 separate locations. Some are at the front desk, but there are 2 smaller desks at the end of the unit (the north end) where charts are also kept.
'''Responsibilities of Medicine Data Collectors'''
* Old & thinned charts is located in the metal filing cabinets in each unit of the ward.
*the areas of responsibility of each Medicine Data Collector is flexible and is determined by the workload of the wards when considered as a whole
*currently one collector is responsible for collecting on 3 North (CTU), & EMIP (Sheila Dowson)
and the other collector is responsible for collecting on 5 North and 3 South (considered by Access to be W3)(Stephanie Cortilet)
*we communicate regularly and attempt to even out the workload by the less burdened collector completing collection on discharged pts from the busier areas, +/or entering the already collected data for the busier units on the laptop while the other collector continues to collect


'''Medicine Database Friends'''
=== 3 South (S3) mixed [[CTU]] & [[NTU]] ===
'''Medicine Clinical Instructor''' is Rianna Arsenault  local 2856 pager 932-0689
also see [[GRA S3]]
'''Health Records Guru''' is Maureen local 2166
* work space is available in the conference room between 3 South & 3 North, or in the tiny storage room across the hall from the conference room
'''Computer Help Desk''' Lynn Rhoda local 2810
* Old & thinned charts is located in the metal filing cabinets in each unit of the ward.
'''Patient Registration Supervisor''' is Marusia AIme local 2118
'''Telephone Problems''' including voice mail password issues and repair services is Gail local 2118
'''Security''' local 2366 for those of us who lock ourselves out of the office on a regular basis
'''EHealth'''  940-8500
'''Housekeeping'''  local 2198


== Other Grace Hospital Wards ==
* 2 South (S2) Orthopaedic Surgery
* 4 North (Ortho Trauma)
* 4 South (S4) General Surgery/Urology
* CAU (Clinical Assessment Unit)-  located on 5S
* Grace [[Hospice]] - is a Palliative/End of Life Care facility located on the grounds of Grace hospital but is not accessible via tunnel system
** when the patient has been transferred to the Hospice, their hospital chart can be found in [[GRA Medical Records requests | Medical Records]]
* ER Department at the eastern end of the complex.  Access is via back hall first or ground floors


==[[EMIP]] start date==
== Data Collection work assignments at GRA  ==
*November, 2010
GRA uses [[Cognos EPR Report]] and [[PatientFollow Project]] to assign patients to [[Laptop identifier | laptops]].
*for details go to [[EMIP]] article.


Other staff that can do shifts at Grace: [[p:Pamela Piche]], [[p:Lisa Kaita]],[[p:Allyson Alcudia]]


We communicate regularly and attempt to even out the workload by the less burdened collector completing collection on discharged patients from the busier areas, +/or entering the already collected data for the busier units on the laptop while the other collector continues to collect


== Related articles ==
{{Related Articles}}




[[Category: Grace Hospital Office]]
[[Category: Site Specific Collection Guide]]
[[Category: Data Collection Guide]]
[[Category: Data Collection Guide]]

Latest revision as of 15:34, 2024 November 12

This page contains information specific to Grace Hospital Medicine collection only. See GRA General Collection Guide for information related to all Grace Hospital collection, and see Medicine Curriculum for information to all-site ICU data collection.

Areas of Data Collection at the Grace

 
GH-5S
GH-N3
GH-N5
GH-S3

3 North (N3) CTU

see also GRA N3

  • working space is available in the conference area between 3 North & 3 South directly down the hallway across from the south elevators

5 North (N5) NTU

also see GRA N5

  • There is a small staff lounge behind the main desk with a few tables available to work on, but this is the only staff lounge on the unit so please be mindful how much space you take up.
  • Patient charts can be found in 3 separate locations. Some are at the front desk, but there are 2 smaller desks at the end of the unit (the north end) where charts are also kept.
  • Old & thinned charts is located in the metal filing cabinets in each unit of the ward.

3 South (S3) mixed CTU & NTU

also see GRA S3

  • work space is available in the conference room between 3 South & 3 North, or in the tiny storage room across the hall from the conference room
  • Old & thinned charts is located in the metal filing cabinets in each unit of the ward.

Other Grace Hospital Wards

  • 2 South (S2) Orthopaedic Surgery
  • 4 North (Ortho Trauma)
  • 4 South (S4) General Surgery/Urology
  • CAU (Clinical Assessment Unit)- located on 5S
  • Grace Hospice - is a Palliative/End of Life Care facility located on the grounds of Grace hospital but is not accessible via tunnel system
    • when the patient has been transferred to the Hospice, their hospital chart can be found in Medical Records
  • ER Department at the eastern end of the complex. Access is via back hall first or ground floors

Data Collection work assignments at GRA

GRA uses Cognos EPR Report and PatientFollow Project to assign patients to laptops.

Other staff that can do shifts at Grace: p:Pamela Piche, p:Lisa Kaita,p:Allyson Alcudia

We communicate regularly and attempt to even out the workload by the less burdened collector completing collection on discharged patients from the busier areas, +/or entering the already collected data for the busier units on the laptop while the other collector continues to collect

Related articles

Related articles:
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