Laptop Setup: Difference between revisions

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''For info on how to set up a new collector, see [[Setting up a New Data Collector]]''
''For info on how to set up a new collector, see [[Setting up a New Data Collector]]''


This article contains instructions on how to set up a new laptop for a new location.
== Instructions ==
=== Digital Health portion ===
They need to set up the laptop according to their own instructions they keep losing. The instructions are stored on their Sharepoint and we don't have access to them. Documentation used to be in '''Support Documents library, Configuration Specification category''' but may not be there any more. Brandon Deamel might be able to help the desktop person find them.  


== Kit ==
Details keep changing, but part of the trick is that the laptop needs to be in the OU '''"Standard/applications/CCMDB laptops"''' (as of 2025-01) to give rights to public desktop and to set trusted directories etc.
Stuff to take to a location to set up a laptop:
* laptop
* charger
* [[SD Card]] (use the one from the previous laptop if this is a replacement)
* mouse
* possibly network hub if site needs one and does not have one


== Laptop Prep ==
Make the following directories; you may need to ask Digital Health to make them since default rights don't allow making directories on C:\
=== eHealth Prep ===
* C:\ccmdb_data
Any new laptop needs to be image by eHealth.
* C:\ccmdb_data\ccmdb_batches
* C:\ccmdb_program


Send an email to the service desk with the following info:
* and the appropriate printer from [[Printer]]s - ask to set up local printer as per [[Printer]], for '''all users'''
* '''MS Access 2003''' - has to be '''2003'''; Access is no longer part of the standard image so it needs to be requested (or you'll have to add it later, see instructions below)
* [[Wireless networking]] - the laptop used to need to be added to some OU to make this work; this may no longer be the case
* '''[[Admin Rights on Laptops|admin rights]]'''
* [[:Category:Hospital EPR]] - laptop has to be added to some OU to make that work
* '''[[Wireless networking]]''' - the laptop needs to be added to a group to make this work
* '''local [[Printer]]''' - ehealth to set up if know destination of laptop
* '''[[RIS/PACS]]''' - '''Impax''' install
* '''StB [[Electronic Patient Record]]''' - if the laptop is to go to StB, it needs to be added to the EPR list there to get access. They still do some other stuff different, too, almost might be worth to get them to set it up in the first place.
* '''VIC EPR''' - brand new, not yet clear what it will take to set this up. Ttenbergen 19:36, 2012 December 5 (EST)


=== With Any Internet Connection ===
=== Portion with collector logged in ===
* Windows Update
Collector or someone in OU DAT_REGION_ICU_DATA_COLLECTION needs to be logged in for this.
* If it was not installed by eHealth, install MS Access '''2003''' (ie not new version)
** Add/Remove programs, MS Office, Change, make sure Access checkbox is checked
* [[Encrypting SD card using TrueCrypt | Encrypt the SD card]]


=== On WRHA Network ===
* run [[Regional Server]]\maintenance\[[Desktop_install.bat]]
* open IE and confirm proxy settings are being pulled from script
** CCDMB
* run batch job [[Regional Server]]\maintenance\'''[[laptop files copier.bat]]''' to copy contents of [[Regional Server]]\maintenance\Laptop Files to C:\ and also get the newest ccmdb.mdb)
*** if it doesn't install [[CCMDB.accdb]] - follow [[Copying down a clean version of CCMDB.accdb]]
** allow FireFox to open and import IE's settings
**** which automates copying ccmdb_data.mdb from [[Regional Server]]\data\master to c:\ccmdb_data
* for the old Latitude 21'''0'''0s (not new 2120s), the video and touchpad drivers need to be installed. They are in regional server\maintenance
** ccmdb_data
* set up printing (see [[Printer]])
*** restore the collector's data - ideally this will have been backed up and restored from the old laptop
**** if not, do a [[CCMDB data.mdb restore from Regional Server]]
*** if this is a brand new laptop that doesn't replace an old one, copy the newest version from [[Regional Server]]\data\master and rename it to get rid of the version portion of the name


== First time a new user logs on ==
* [[News and Backup]]
These are stored in the user profile so they have to be set up with the '''user logged in'''.
** ideally the file was recovered from the old laptop and restored
* [[Changing settings in MS Access after first open]]
*** if the file wasn't recovered, see [[News_and_backup#Setting_up_the_file_on_a_laptop]]
** also get rid of extra tool bars...
* change '''Folder Options''' to be visible
** Windows explorer, Tools menu, Folder Options, View,
** uncheck "Hide extensions for known file types"
* set battery settings
** always display (Control Panel/Power Options/Alarm/Alarm Action Sound Alarm for both low and critical)
** audible warning (Control Panel/Power Options/Advances/ Always show icon on tool bar)
* set password for screensaver (rightclick desktop, properties, screensaver tab, checkbox password)
* get rid of toolbars in MS Access


== Retrieve Data ==
== Testing ==
If restoring for a previously collected location:
* [[printer]]
* See [[Restoring Laptop Data from the SD Card]]
* [[News and backup | test news and backup]]
'''''OR'''''
** if problem confirm/change location settings
* See [[Laptop data Restore from Regional Server]]
*** right-click edit the icon, make sure line starting with ''set ml='' has the correct location in it
* CCMDB
* wiki link
* confirm autoupdates are enabled in Firefox


== Test News and Backup ==
== Net New laptops ==
* '''change location settings'''
If the laptop is net new (ie not a replacement) the following pages might be relevant:
** right-click edit the icon, make sure line starting with ''set ml='' has the correct location in it
* [[Network hubs]]
* test "News and backup" (see [["News and backup" batch file#Setting up the file on a laptop]])
** run it and make sure ccmdb_data.mdb with new-ish date is in both SD and regional server backup location


== Train the collector ==
== Related articles ==  
* battery swaps
{{Related Articles}}
* turn on/off
* daily [["News and backup" batch file]]
* explain locks + anchors (i.e. if you want one, talk to Trish, but keep in mind that they are awkward to use)


 
[[Category:Laptop]]
[[Category: Laptop]]
[[Category:IT Instructions]]
[[Category: IT Instructions]]
[[Category:New Hire]]
[[Category: New Hire]]

Latest revision as of 10:34, 30 July 2025

For info on how to set up a new collector, see Setting up a New Data Collector

Instructions

Digital Health portion

They need to set up the laptop according to their own instructions they keep losing. The instructions are stored on their Sharepoint and we don't have access to them. Documentation used to be in Support Documents library, Configuration Specification category but may not be there any more. Brandon Deamel might be able to help the desktop person find them.

Details keep changing, but part of the trick is that the laptop needs to be in the OU "Standard/applications/CCMDB laptops" (as of 2025-01) to give rights to public desktop and to set trusted directories etc.

Make the following directories; you may need to ask Digital Health to make them since default rights don't allow making directories on C:\

  • C:\ccmdb_data
  • C:\ccmdb_data\ccmdb_batches
  • C:\ccmdb_program
  • and the appropriate printer from Printers - ask to set up local printer as per Printer, for all users
  • Wireless networking - the laptop used to need to be added to some OU to make this work; this may no longer be the case
  • Category:Hospital EPR - laptop has to be added to some OU to make that work

Portion with collector logged in

Collector or someone in OU DAT_REGION_ICU_DATA_COLLECTION needs to be logged in for this.

Testing

  • printer
  • test news and backup
    • if problem confirm/change location settings
      • right-click edit the icon, make sure line starting with set ml= has the correct location in it
  • CCMDB
  • wiki link
  • confirm autoupdates are enabled in Firefox

Net New laptops

If the laptop is net new (ie not a replacement) the following pages might be relevant:

Related articles

Related articles:
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