2020-03 HSC COVID unit transition
This page is about the transition of collection units at HSC to accommodate the new COVID unit.
Background
- Thursday March 19.20 – patients in HSC_D5_Pre_COVID will be moving to HSC_WRS3 (Level 3 of 735 Notre Dame Ave. old womens Hosp)
- Friday March 20.20 – patients in HSC_D4_pre_COVID will be moving to HSC D5
- Friday March 20.20 - D4 will be the new COVID-19 ward (HSC_D4_COVID ?)
HSC_D4_COVID
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How will we identify these patients in EPR
EPR reports should work for the new locations as usual.
Transition plan
Tina will pull data from the D4 and D5 laptops and collectors will need to do a CCMDB data.mdb restore from Regional Server before collection.
- Old D5 laptop (Laptop identifier H5) will need to do this first thing on the morning of Thursday, March 19
- Old D4 laptop (Laptop identifier H4) will need to do this first thing on the morning of Friday, March 20
Tina will duplicate all records for units D4 and D5 that don't have a Dispo_DtTm. The Service/Location and Serial number sequences will be as follows.
H5 (old D5)
- for patients who currently have Service/Location HSC_D5:
- original remains with renamed location HSC_D5_Pre_COVID, 'negative of Serial number as before, Dispo will be HSC_WRS3
- other copy will be HSC_WRS3, same Serial number as before, Previous Location will be HSC_D5_Pre_COVID
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H4 (old D4)
- for patients who previously had Service/Location "HSC_D4":
- original will remain with renamed location HSC_D4_pre_COVID, 'negative of Serial number as before, Dispo will be HSC_D5
- other copy will be HSC_D5, same Serial number as before, Previous Location will be HSC_D4_pre_COVID, Accept_DtTm blank and Arrive_DtTm blank
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Collector will set the Dispo_DtTm and Arrive_DtTm to official transition time, doesn't so much matter what they use but should be consistent in the two records.
Collectors will continue the same serial pool they used for the old Service/Location at the new one. That way they can just up the count from where they were.
We will not need to add _a, _b, _d to the new locations because including the laptop identifier in D_ID takes care of that.
Why not do this with one entry rather than 2?
We could have had one entry, started at old location and then ended at new location. The transition might have been quite prolonged since a pt may have been on ward for long time, and might stay there for long time, especially with D5 population. We would have been in a transition status for months. Possibly longer than this new arrangement will stay. With the current dynamic state, best to have a transition we can complete in a predictable time frame.
Reporting
Med reporting is by ward and combined. service location D5 before March 19 and WRS3N can be together.
Cross checks
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