| Check pre acute consistent | JALT
- Julie found data discrepancies and asked if we could review doing cross checks at least on records with the same Visit Admit DtTm for the following fields:
- We reviewed a broader cross check proposal (link below) in some detail in a version available in the history of this page], so if we consider adding this we should confirm that none of those apply to any checks. Or we can ignore and just implement as soft-checks. Thoughts? Ttenbergen 12:28, 17 December 2025 (CST)
| 2025-12-17 6:30:28 PM |
| Chronic Health Facility |
Discussed this at JALT Meeting - Rolling Agenda and Minutes 2025#JALT 2025-03-11 but I don't remember if we came to an answer or next step. Just found a note to add that we will also need to decide if any of these are in-patient locations. This would make them collectable as Pre-admit Inpatient Institution, and is relevant as per Pre-admit Inpatient Institution field#Data Use / Purpose.
are you referring to PCH's because they are not inpt locations or are you referring to chronic health facilities? Lisa Kaita 14:52, 25 June 2025 (CDT) | 2025-11-28 1:43:16 PM |
| Chronic Health Facility |
This issue raised a problem with medicine data recently, and we will review again if this needs to be coded more granular after all,
dicussed at JALT June 25, 2025: while Bojan would like this it is not possible to keep track of unit changes and not always easy to tell which unit they arrive from so leave a Riverview and Deer Lodge (DLC), with the exception of the PCH units in each facility.Lisa Kaita 14:52, 25 June 2025 (CDT) | 2025-11-28 1:43:16 PM |
| Chronic Health Facility | We have discussed lately that we might want to become more nuanced about some chronic care locations (Deer Lodge (DLC) and Riverview). I have removed the details from the above linked fields and consolidated here. Once this page is cleaned up this discussion entry can be removed.
Discussed at
| 2025-11-28 1:43:16 PM |
| Definition of a Medicine Program Admission | JALT
heard that some beds at STB may have been "given" to Nephro, so we may be collecting them? Made me do a quick query to get rough numbers, sent off to JALT. . Is there anything we want to update in our definition based on this?Ttenbergen 18:55, 8 December 2025 (CST) | 2025-12-09 12:55:39 AM |
| Dispo field | JALT
I thought we had decided at JALT to collect this as presented by EPR... do I remember this wrong? I had already added it in CCMDB.accdb Change Log 2025#2025-03-11-1. Ttenbergen 22:52, 11 March 2025 (CDT)
- Yes, I saw that, come to think of it I don't think we decided, not in my notes, but we can use it and I will change the wiki instructions Lisa Kaita 11:25, 13 March 2025 (CDT)
- If we are going to collect this detail for dispo, should we consider whether or not to also look at SH in preadmit living situation?, currently lumped with community facility with support. Lisa Kaita 14:45, 16 April 2025 (CDT)
- The entry name includes "TRSF" - is the entry for the previous location equivalent in EPR? Ttenbergen 23:30, 16 April 2025 (CDT)
- no because the previous location would usually be <site>_ER Lisa Kaita 09:53, 28 May 2025 (CDT)
- Sorry, I should have asked about "pre-hospital location in ADT". Ttenbergen 16:21, 28 May 2025 (CDT)
| 2025-12-19 4:07:48 AM |
| Dispo field | JALT Task
HSC Virtual Ward
.... but do the virtual wards fall under transfer to Group/Supportive housing? Lisa Kaita 14:03, 14 November 2025 (CST)
- is there more than on VW now? Ttenbergen 22:07, 18 December 2025 (CST)
| 2025-12-19 4:07:48 AM |
| Dispo field | JALT Task
Home O2 return
Those that have home O2 prior to admission, and go home with O2, do we use Home with support services everytime? Or is it only during the first time they get set up with home O2 service?
Allyson Alcudia 14:40, 12 December 2025 (CST) | 2025-12-19 4:07:48 AM |
| Dispo field | JALT Task
- Private Nursing Service
- does this include patients who are discharged home with private nursing service? (steph)
- With "this" do you mean "TRSF Group/Supportive housing"? I would not have thought so. If you mean "Home with Support Services", good question. How would HIS use it (aside from getting it wrong at times)? We should probably stick with their definition for consistency. Convince me otherwise. Julie also might have thoughts on how we would use this entry, will flag for her. Ttenbergen 01:02, 24 October 2025 (CDT)
- I think this would be belong under home with support services...Lisa Kaita 14:03, 14 November 2025 (CST)
| 2025-12-19 4:07:48 AM |
| Intended1stSrvc |
2025-12-18 JALT - the decision actually also talked about Service/Location being made the same; did we decide to proceed with this? Ttenbergen 14:44, 23 December 2025 (CST) | 2025-12-23 9:20:32 PM |
| Intended1stSrvc |
2025-12-18 JALT - We may want to discuss the discrepancy of our naming and its implications with the recipients of our reports and possibly the team that reports similar out of EPR. Ttenbergen 14:44, 23 December 2025 (CST) | 2025-12-23 9:20:32 PM |
| Patients residing in Manitoba with ambiguous MH Health coverage | JALT
The page name isn't quite right, this concept is still evolving in documentation.
Some of these may be better off broken out as their own pages or templates and only indexed from here. | 2025-08-14 5:06:29 PM |
| Project Overstay2 |
We have had patients admitted from the chronic care unit at DLC (they live there) the nurses check off PCH for where they reside (on DPST), for Pre acute living situation field we enter Chronic Health Facility and for dispo we enter Deer Lodge, should we be considering this a PCH? as per instructions on DPST they do not continue the DPST form Lisa Kaita 12:35, 24 November 2025 (CST)
yes that answers my question, for the most part we can figure it out through the notes, lets leave collection as is. If you are ok with this lets take it off the JALT list Lisa Kaita 09:06, 17 December 2025 (CST)
Agreed it doesn't need to be on JALT. I will keep it around as a comment because it's part of the whole Chronic Health Facility issue. Ttenbergen 11:44, 17 December 2025 (CST) | 2025-12-17 5:44:01 PM |
| Selkirk Mental Health Centre | JALT - Mental Health Facilities in Addition to Selkirk
Should we add Eden Mental Health Centre as well? Are there others, like addiction treatment facilities (eg Bruce Oake), that we should code either as a group or individually?
- If we don't think this information is needed, should we also de-list our entry for Selkirk for consistency? Another option is to rename the selkirk entry and use it as an aggregate location going fwd.
| 2025-12-17 6:03:11 PM |
| Selkirk Mental Health Centre | JALT - Mental Health Facility Coding vs PCH
currently aggregated as "PCH" because S dispo.loc type is PCH. That seems wrong. Should it be changed to “unknown/other” or to a new category “Mental Health”? And should we add Eden Mental Health Centre as well? Ttenbergen 16:21, 29 October 2025 (CDT)
- Julie reviewed, only 6 cases in our data (are we coding this consistently?). Julie emailed OK with “unknown/other”, but also raised how Pre acute living situation should be coded.
| 2025-12-17 6:03:11 PM |
| Sending Patients | JALT
Can we again revisit the pros and cons of sending only when working on site against sending from home? There is always a need of updated data and I do not want to be emailing everyone to send when data are needed. This can be solved by sending in all days the collector works regardless onsite or from home during the assigned time slots. In addition, I think this practice of submitting data frequently will also mean lesser new data on the laptop if unfortunate incident happens on the laptop and there is a need to re-enter data again. Do we still experience problem in sending when we set up the sending time schedule by site? --JMojica 16:37, 2 December 2025 (CST)
- There might be ways to make sending faster or more reliable. This would take a fair bit of analysis and testing.
- One reason I have not pursued this is the prospect of re-platforming. A cloud based system would eliminate sending; it might cause new process tangles but that's a different topic. So it would be good to have an idea of the time horizon for this to decide if the work to mitigate the errors and reduce sending restrictions is worth it.
- It might be possible to find a compromise that re-balances risk and benefit. Ttenbergen 01:19, 3 December 2025 (CST)
- I heard nothing from the collectors about errors in sending since we started this new schedule. If they work from home, can we allow them to send? They can send early or after 04:30 PM. PTorres 14:27, 3 December 2025 (CST)
- Open to it. If things work fine now, changing process may break them again. Ttenbergen 11:50, 17 December 2025 (CST)
| 2025-12-17 5:50:08 PM |
| Service tmp post-send consistency checks |
As discussed at JALT Meeting - Rolling Agenda and Minutes 2025#JALT 2025-11-27: Do we need any post-send, cross-record checks relating to Service tmp entry? Ttenbergen 16:44, 27 November 2025 (CST) | 2025-11-27 10:44:27 PM |
| Standard data cleaning process |
While discussing Visit Admit DtTm differences within same admission at JALT Meeting - Rolling Agenda and Minutes 2025#JALT 2025-03-11 I realized we don't have any part of your "cleaning" process documented. We should, even if it is a rudimentary notice of the SAS files you use and what you check for. Ttenbergen 21:51, 11 March 2025 (CDT)
If there is linking beyond Populate linking pairs, or if you use a different linkage, we need to document that as well; do you? Ttenbergen 21:51, 11 March 2025 (CDT) | 2025-03-12 2:51:43 AM |
