Service/Location field

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Data Element (edit)
Field Name: Service_Location
CCMDB Label: Service Location
CCMDB tab: Dispo
Table: L_Log table
Data type: number
Length: long integer
Program: Med and CC
Created/Raw: Raw
Start Date: 2016-07-01
End Date: 2300-01-01
Sort Index: 40

Legacy field replaced by Boarding Loc and Service tmp entry

Legacy field: the entry is now static on most laptops, and the information that used to be stored in here is now stored in Boarding Loc and Service tmp entry as part of Change from Service Location to Service, Boarding Loc and Transfer Ready DtTm tmp entry.

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  • Could we remove this from the STB ICU laptops as we are doing a kind of follow system?
    • I think Julie still uses this. Also, other sites still have to enter it, they simply always enter the same thing. I think you requested this because of some confusion lately about what defines a new profile at STB CC. And that was important to figure out, and we still need to document it, likely at STB Critical Care Collection Guide. But once that is clear then entering this field should be trivial. I will send an email to DC STB CC; Jmojica to pls review Ttenbergen 11:37, 2020 December 10 (CST)
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Collection Instruction

see Change_from_Service_Location_to_Service,_Boarding_Loc_and_Transfer_Ready_DtTm_tmp_entry#The_change for how to code during the transition to the new scheme

When entering from CSS or "Add Patient with Serial Helper" button, or in Patient Viewer Tab Dispo, under Service/Location field select the generic site/program entry:

The concepts that used to be stored in this are essentially now stored as:

"Can we remove the items that are no longer Service/Locations, Previous Locations, Pre-admit Inpatient Institutions or dispo locations from the dropdowns?"

We can and will remove them, but that can only happen once no more laptops use them. We will need to keep track of this and then remove them when ready. If I removed them now, then any box that currently has them enter would misbehave.

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Since no one person knows when this is the case on all laptops for all fields Tina will need to make a query that checks for this in the centralized data. Ttenbergen 15:42, 2020 October 20 (CDT)

  • added: no added date
  • action: 2021-02-14
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Minimal Data Set

This entry is part of the Minimal Data Set. Special collection instructions apply, see that page for more info.

Adding a new service/location entry

Data Use / Purpose

See Site and Location table for possible entries.

Used to determine the location or services the patient went during a hospital stay.

Used to categorize/stratify the distribution of patients across hospitals and wards/units when reporting summary statistics.

Integrity checks

Data Integrity Checks (SMW)

 AppStatus
Query s tmp ABO TEE checksCCMDB.accdbimplemented
Query check minimal data set incompleteCCMDB.accdbimplemented
Query send check centralized is ownerCCMDB.accdbimplemented
Check function location NE dispoCCMDB.accdbimplemented
Query s tmp Boarding Loc date itemCCMDB.accdbimplemented
Check function previous NE LocationCCMDB.accdbimplemented
Query s tmp Boarding Loc no borrow but entryCCMDB.accdbimplemented
Check function preAdmit NE LocationCCMDB.accdbimplemented
Query check ER Delay not too bigCCMDB.accdbneeds review
PL SameCHART Site Diff PHINCentralized data front end.accdbimplemented
PL SamePHIN Site Diff chartCentralized data front end.accdbimplemented
PL 1orphansCentralized data front end.accdbimplemented
Link suspect mismatch pre inpt ours incomplete queryCentralized data front end.accdbimplemented

Implementation

The field is populated with options from the s_dispo table.

Retiring an available Service/Location field entry

Sometimes a ward may close or change names, or we may stop collecting somewhere. In that case, an entry for Service/Location needs to be made unavailable by editing the s_locations_allowed_collection table.

If a location is no longer available on a laptop records with that location can't be set to "complete". So, if we transition from one location to a new one, we need to get collectors to change the locations for all existing records to the new one, and change the number to using the new number series. Another option might be to keep old location available, at risk of manual mistakes and continuing to use the old location, and of location-number Pool mix-ups. Either way, needs to be planned.

Legacy

This field is subject to Change from Service Location to Service, Boarding Loc and Transfer Ready DtTm tmp entry.

This field is part of the 2016 Time and Place changes and corresponds to to the old Location field, resp L_Log.R_Location.

Related articles

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