Change from Service Location to Service, Boarding Loc and Transfer Ready DtTm tmp entry: Difference between revisions

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(→‎The change: Pretty sure all have been disabled now.)
 
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''This page is about the change of the [[Service/Location]] to [[Boarding Loc]] and [[Service tmp entry]]. For the change in collection start time that happened around the same time, see [[Change to start collection at accept rather than arrive time]].
This page contains info about the change of multiple [[Service/Location]] options per site for the medicine collectors to a single <site>_Med entry ([[GRA_Med]], [[HSC_Med]], [[STB_Med]]), with additional details being stored in [[Boarding Loc]], [[Service tmp entry]] and [[Transfer Ready DtTm tmp entry]].  
This page contains info about the change of multiple [[Service/Location]] options per site for the medicine collectors to a single <site>_Med entry ([[GRA_Med]], [[HSC_Med]], [[STB_Med]]), with additional details being stored in [[Boarding Loc]], [[Service tmp entry]] and [[Transfer Ready DtTm tmp entry]].  


== The change ==
== The change ==
Line 9: Line 8:
* [[Transfer Ready DtTm tmp entry]] since there might now be more than one change of
* [[Transfer Ready DtTm tmp entry]] since there might now be more than one change of


For any new records, enter the new, generic value for your site and program as [[Service/Location]]: [[GRA_Med]], [[GRA_CC]], [[HSC_Med]], [[HSC_CC]], [[STB_Med]], [[STB_CC]].
For any new records, enter the new, generic value for your site and program as [[Service/Location]]: [[GRA_Med]], [[GRA_CC]], [[HSC_Med]], [[HSC_MICU]], [[HSC_SICU]], [[HSC_IICU]], [[STB_Med]], [[STB_MICU]], [[STB_ACCU]], [[STB_ICCS]].
 
For any records you have already started, continue to use the same [[Service/Location]] you started with; if you run into trouble or inconsistencies with that, you can change it to the new generic [[Service/Location]].  


For any records you have already started, continue to use the same [[Service/Location]] you started with; if you run into trouble or inconsistencies with that, you can change it to the new generic [[Service/Location]]. '''Let Tina know when you have sent the last pr who uses one of the old locations so she can disable it. '''
[[Pre-admit Inpatient Institution]], [[Previous Location]] and [[Dispo]] entries will also use ..._Med / ..._CC now.  


[[Pre-admit Inpatient Institution]], [[Previous Location]] and [[Dispo]] entries will continue to follow the same instructions as before, ie use specific location rather than ..._Med / ..._CC .
=== [[STB_CC#Decision to not combine collection of STB CC on one laptop]] ===


=== Implementation dates ===
=== Implementation dates ===
* GRA Med: Patients with [[Accept DtTm]] >= 2020-10-01
See [[PatientFollow_Project#Transition_dates]] since they are the same, don't list details here.
* S8 - STB_CICU - Stephanie Cortilet: since Steph pre-enters, start with Patients with [[Accept DtTm]] >= 2020-10-16
* everywhere else: Patients with [[Accept DtTm]] >= 2020-10-15 (As in those that will show in Cognos on the morning of 2020-10-16)


== Loose ends ==
== Loose ends ==
=== what to enter for transfers to/from these locations ===
[[Collection location documentation]]
{{Discuss |
* What to enter for [[Pre-admit Inpatient Institution]], [[Previous Location]] and [[Dispo]]: Would other sites or programs enter [[GRA_Med]] or specific location? We will need to update linking and cross checks based on this. Ttenbergen 17:30, 2020 October 15 (CDT)
* entries must be specific in these fields so linking can be done correctly for those cases in transition (i.e. partly in the old way and partly in the new way). --[[User:JMojica|JMojica]] 09:44, 2020 October 16 (CDT) }}
{{Discuss|
I had a patient admitted on a COVID ward Oct 9 so they were under Service Location HSC_D4, with the boarding location HSC - COVID unit. On Oct 15, he moved from B2 to D4. His chart numbers are still my chart numbers. Am I putting another boarding location entry as HSC - Home medicine ward for D4?
* yes, another entry in boarding loc but choose HSC_D4 instead of home med  ward.  Because eventually for the OCT to DEC report, I need to change all the  generic home ward to specific ward to link all the med stays. --[[User:JMojica|JMojica]] 09:44, 2020 October 16 (CDT)}}
 
=== LOS check ===
These need to be addressed soon-ish but are not show stoppers. Also, probably not relevant to collectors.
 
{{DT |
* what is the the name of the LOS check? It needs to change with this change
}}
 
=== Wiki updates ===
* [[Service/Location]]
* [[Grace Medicine Collection Guide]], [[HSC Medicine Collection Guide]], [[STB Medicine Collection Guide]]
* quite possibly [[Medicine Curriculum]] or even the main curriculum, because ICU people would need to know to discharge to GRA_Med rather than specific unit as before.
* [[Locations]] table since GRA will basically no longer follow that model
 
{{Discuss|
* How should we now keep track of the ward info on the wiki? Do we actually need to? Or is it sufficient to tell the number of beds at Grace Medicine on this wiki? Ttenbergen 18:11, 2020 October 13 (CD per ward is being reported.
}}
 
{{Discuss|
* Occupancy per ward is being reported and/or requested. I have to change my program using the boarding loc info - have two fields arrival and departure per boarding location.  it is very important that the location and dates arrived must be promptly entered so I can calculate occupancy accurately for the right physical  location.  --[[User:JMojica|JMojica]] 09:38, 2020 October 14 (CDT)
}}
{{DT |
* [[Template:Collection Location]] fields "Collection Service Type Legacy" and "Collection Workload Split" and "Collection Service Type" and "Collection Collector" are becoming meaningless, what is the best way to clean that up? This whole template needs to move to Cargo instead of SMW. Ttenbergen 17:39, 2020 October 15 (CDT)
}}


== Background ==
== Background ==

Latest revision as of 17:22, 2024 March 6

This page is about the change of the Service/Location to Boarding Loc and Service tmp entry. For the change in collection start time that happened around the same time, see Change to start collection at accept rather than arrive time.

This page contains info about the change of multiple Service/Location options per site for the medicine collectors to a single <site>_Med entry (GRA_Med, HSC_Med, STB_Med), with additional details being stored in Boarding Loc, Service tmp entry and Transfer Ready DtTm tmp entry.

The change

For reasons in #Background we are breaking down the Service/Location details into three separate entries instead; see those pages for details:

For any new records, enter the new, generic value for your site and program as Service/Location: GRA_Med, GRA_CC, HSC_Med, HSC_MICU, HSC_SICU, HSC_IICU, STB_Med, STB_MICU, STB_ACCU, STB_ICCS.

For any records you have already started, continue to use the same Service/Location you started with; if you run into trouble or inconsistencies with that, you can change it to the new generic Service/Location.

Pre-admit Inpatient Institution, Previous Location and Dispo entries will also use ..._Med / ..._CC now.

STB_CC#Decision to not combine collection of STB CC on one laptop

Implementation dates

See PatientFollow_Project#Transition_dates since they are the same, don't list details here.

Loose ends

Collection location documentation

Background

PatientFollow Project and frequent changes due to COVID unit changes (specifically 2020-10 COVID unit collection) brought forward the limitations of our old Service/Location concept: it mixes multiple concepts of service and location, and has other curve balls like EMIP / 2020-10 EMIP changes / Parked in ER tmp entry . We needed a better way to encode this, but still needed an entry for the Service/Location field.

Prior state

Collectors would enter a Service/Location that combined the concept of which service takes care of a patient, and where they were physically located. Any physical moves would be entered as Boarding Loc, but be not very specific. A new record would be made if a patient moved to a new ward/service, with strange exceptions such as EMIP. There could be only one Transfer Ready DtTm per record (which would usually mean per unit stay).

Related articles

Related articles:
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