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| *'''need to make sure all in [[Data Appending Process]] is addressed.'''
| | "Vetting" is our name for the initial quality control our data goes through after [[Data collector]]s finish [[sending]] it. It is one of the main responsibilities of the [[Data Processor]]. |
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| == Checklist Tracker Sheet == | | == Instructions == |
| This is still part of the old system as a cross check until we go totally with the new system.
| | * [["Pull" Centralized_data.accdb]] |
| | * Double click to open ''Centralized_data_front_end.mdb'' |
| | * [[Reconnect CFE and initial error checks]] |
| | * [[Pre-linking checks]] (PL checks) |
| | * [[Populate linking_pairs]] |
| | * [[Correcting suspect links]] |
| | * [[Quality Assurance queries in CFE]] - NDC Queries |
| | ** as part of any of those, there might be [[Questioning data back to collectors]] |
| | * [["Vet all sent" button]] |
| | * [[Generate Person IDs]] |
| | * [["Push" Centralized_data.accdb]] to return data to [[Regional Server]] so [[Data collector]]s can [[send]] |
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| ===Print a ''checklist tracker sheet''=== | | == Related articles == |
| *My Documents
| | {{Related Articles}} |
| *Open ''workbook2.xls''
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| *Change header to sent date (use Wed date)
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| **click Insert
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| **Header & Footer
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| **Change the date
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| **File
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| **Print
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| ==Check to see that everyone has sent==
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| *RegionalWRHA (wreath icon)
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| *Output (folder)
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| *check each folder to see who sent, and write the # on the tracker sheet
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| **the data collector sends these files
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| ***there are only ''complete'' files in these xls cvs files
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| **when viewing these in the xls file, the header is included as Line 1, so the actual # of files sent will be one less, e.g. if it says 11, then there were 10 complete files sent
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| ==To check the ''incomplete'' files==
| | [[Category:Data Processing]] |
| *make a copy of ''[[PDA Pending.mdb]]''
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| ***we have stopped sending to pda pending, what if anything is being used now? Ttenbergen 20:41, 2014 September 29 (CDT) {{discussion}}
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| **Regional
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| **Output
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| **right click PDA_pending.mdb
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| **Copy
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| *Paste the copy on the desktop
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| *prompts ''already a copy...''
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| *answer Yes
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| *open PDA_Pending.mdb
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| *check each site and write down the # of ''incomplete'' on the tracker sheet
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| **when viewing these files the header is not included, so the # is how many files pending
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| ***at the bottom it says ''Record __ of __''
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| *close each file you have opened
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| *close PDA_Pending.mdb
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| == Pull data ==
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| *[["Pull" Centralized data.mdb]]
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| ==prep CFE for use==
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| *Double click to open ''Centralized_data_front_end.mdb''
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| *click Reconnect
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| === cross-check tables ===
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| *Open Patient List
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| *on the Left side,
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| *scroll All Access Objects
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| *Tables
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| **L_Log - write down the number
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| **L_PHI - write down the number
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| *click ''back to top''
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| **Queries
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| **L_Log_PHI - write down the number
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| '''**ALL 3 must be the same**'''
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| == cross-check tracker sheet ==
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| Double check these numbers against the tracker sheet, which compares the old to the new combined centralized numbers
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| The ''complete'' numbers come from the xls csv file
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| The ''incomplete'' numbers come from the [[PDA_Pending.mdb]] file
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| * {{discussion}} don't think so, we don't use that any more. Ttenbergen 22:27, 2014 September 29 (CDT)
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| ==See who Sent==
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| * Queries
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| * P_Count_Of_Sent (double click)
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| *Home
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| *View
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| *Pivot Table
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| *View
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| *Filter by 'Date Sent'
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| *Right Click
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| *Field List
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| *drag 'sent Dt Time'
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| *close dialog box
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| *Home
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| *Design View
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| *Change to 'Wed' date
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| *Home
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| *View
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| *Pivot Table View
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| **shows the number of ''incomplete'' and ''sent'' in 2 separate tables
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| **use + (plus symbol) to expand
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| ***when you expand, it shows the serial number
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| **use - (minus symbol) to collapse
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| *Click inside the column and scroll down to do a quick check of the location
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| * what are we checking for? what if something is wrong? {{discussion}}
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| * When done
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| **click '''x'''(in top right) and '''DO NOT''' 'save'
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| **It will prompt you 'do you want to save'
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| **say NO
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| **'''When finished viewing, just close, DO NOT 'save''''
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| == Make PseudoPHINs ==
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| see [[Generating PseudoPHINs]]
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| == Check For Problems ==
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| Use [[Centralized data front end.mdb]] "NDC" (''New Data Check'') queries and fix data as needed; if a patient shows up in one of the queries fix if possible; if question to collector is required, set '''[[Record Status field]] to "questioned"'''
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| Perform the Queries in this order:
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| # [[Orphans in Centralized data.mdb| "NDC_orphans"]]
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| #* should always be zero
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| # NDC_Chart_9_Digit
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| # NDC_Diff_Phin__SameLN_FN_DOB
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| #* Home, Advanced, Advanced Filter/Sort, LastName (double click or drag & drop), Sort by ''ascending'', Home, Toggle Filter
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| # NDC_SameChart_Site_Diff_Phin
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| # NDC_SamePhin_Diff_LN_FN_DOB_Sex
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| #* Home, Advanced, Advanced Filter/sort, Phin (double click or drag & drop), Sort by ''ascending'', Home, Toggle Filter
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| # NDC_SamePHIN_Site_Diff_chart
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| # NDC_CLI_AcqDX_but_NoCLI_DateinTMPV2 (see [[CLI Dx vs Tmp checking]])
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| # NDC_CLI_No_AcqDX_but_CLI_DateinTMPV2 (see [[CLI Dx vs Tmp checking]])
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| # NDC_CLI_unacceptable_date (see [[CLI Dx vs Tmp checking]])
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| # NDC_VAP_AcqDX_but_NoVAP_DateinTMPV2 (see [[VAP Dx vs Tmp checking]])
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| # NDC_VAP_No_AcqDX_but_VAP_DateinTMPV2 (see [[VAP Dx vs Tmp checking]])
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| # NDC_VAP_unacceptable_date (see [[VAP Dx vs Tmp checking]])
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| # NDC_unvetted
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| *****For Queries 8-13
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| ******we are only monitoring ICU
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| *******look for 2014 ''sent'' and see if it has to be investigated
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| ********{{discussion}} what is this about? Do queries need tweaks? Ttenbergen 23:20, 2014 September 29 (CDT)
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| Once every query has been performed, checked, and cleaned perform the first 7 queries once more, to make sure data is all clean and you did not forget any corrections.
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| * '''still working on this one''' (have not done this one yet)
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| ** [[Transfer_Ready_date_and_time #NDC_Missing_TransferDate_w_pivot|NDC_Missing_TransferDate_wPivot]]
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| *** {{discussion}} what needs doing? Ttenbergen 23:20, 2014 September 29 (CDT)
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| == Set record as vetted ==
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| At this point all records with problems will have had the [[Record Status field]] set to "questioned" so the remaining ones that are set to "sent" are clean and can be set to "vetted". Press the "vet all sent" button. This will change all records currently set to "sent" to "vetted".
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| When all data is cleaned, the last query is ''NDC_unvetted''
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| * does that query actually do anything for us? {{discussion}} Ttenbergen 23:07, 2014 September 29 (CDT)
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| On the 'RecStatus' column
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| Right click the first one
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| Sort by Z to A which will sort by Sent, Questioned, Incomplete statuses
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| Scroll down to the last 'sent' record, to see how many records will be vetted
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| * should that query just change to have only "sent"s? {{discussion}} Ttenbergen 23:07, 2014 September 29 (CDT)
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| Then click the ''Vet All Sent'' button
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| Prompts 'are you sure'
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| answer Yes
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| prompts 'you are about to run ...'
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| answer Yes
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| prompts 'you are about to update ___ rows'
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| answer Yes
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| The number in the ''___ rows'', should be the same as the last 'sent' record from your scroll down
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| e.g. if your last 'sent' record was 25, then the prompt will say 'you are about to update 25 rows'
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| * has the number ever been anything different? {{discussion}} Ttenbergen 23:07, 2014 September 29 (CDT)
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| == Push up data ==
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| When all processing is done, run [[Push_up_centralized_data.vbs]] to return the data to where collectors can add to it.
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| == backup and confirm data backups ==
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| see [[Centralized data backup process]]
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