Postal Code field: Difference between revisions

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''This field is currently being implemented, please check the instructions and put a discussion for anything that isn't clear. ''
{{Data_element
| field_name = PostalCode
| CCMDB_label = Postal Code
| CCMDB_tab = Dispo
| element_description = The patient's postal code.
| in_table = L_Log table
| data_type = string
| datafield_length = 6
| program_collecting = Med and CC
| created_raw = Raw
| data_element_start_date = 2012-01-01
| data_element_sort_index = 33
}}


The [[Postal_Code field]] will contain [[Postal code collection]] data.
The [[Postal_Code field]] can be edited in the Dispo tab. A postal code is collected for all patients admitted to a hospital within the WRHA.  The postal code collected is from the address that a person '''permanently resides''' in any [[Province]] in Canada.  


The field will move to a different tab probably, not sure yet how things will look when the old fields are all cleaned out.


== Collection Instruction ==
== Collection Instruction ==
Line 10: Line 21:
* upper case letters  
* upper case letters  
* example only: X0X0X0
* example only: X0X0X0
When the postal code is '''not''' available enter "N/A" or click the "N/A" button to enter it for you.
When the postal code is '''not''' available (e.g. [[John or Jane Doe patient]] or chart doesn't have postal code) enter "N/A" or click the "N/A" button to enter it for you.
 
=== Don't trust Postal Codes from Cognos ===
Don't trust the postal codes that come from [[Cognos2]], we know that the codes in the data dump can be wrong anc change from day to day, and have been unable get a fix from [[Decision Support Services]]. Confirm Postal Codes in EPR and enter the code from EPR if different from Cognos.


=== Special Cases ===
=== Special Cases ===
Consider special cases from [[Postal code collection]] for now, I will move those over here when we set the old field to legacy. Please comment here though if the instructions for old field would not work in new setup.
==== [[Homeless]] with proxy address ====
If you have a [[homeless]] person admitted who lists their address as Siloam Mission or the Salvation Army/Booth's Place, do NOT use that place's postal code as provided, use N/A for postal code
 
Code "couch surfers" as "N/A".
 
==== Institutionalized patients ====
For institutionalized patients (e.g. [[Prison / Jail / Correctional Institution]] inmates, care homes), use the institution's postal code.
 
==== Out-of-Country patients ====
Our cross checks would flag the format of out-of-country postal codes, so enter "N/A" for these.
 
==== International Students ====
If they have an address in the [[Province]], enter it, otherwise treat them as [[#Out-of-Country patients]].
 
=== Relationship between [[Province]], PHIN and Postal code ===
When collecting Postal Code, [[PHIN]] number and [[Province]], think about the relationship of this information when you are collecting it. 
*if patient has a MB PHIN number, then [[Province]] code should be MB and the postal code should be for MB (MB postal codes start with an "R").
*if [[Province]] code is '''not''' MB then the postal code should not be a MB postal code. Enter "not applicable" or the out of province postal code if available, and also, there should not be a PHIN number.


== Data Use ==
== Data Use ==
[[Postal code collection]] will be moved to or referenced from here.
Postal Codes are used group patients geographically for purposes such as: 
 
* distribution of patients by MB RHAs outside of Winnipeg
* linking to Stats Canada for socioeconomic stratification of population by geographic area
* cross-checking our data's [[Province field]] for out-of-province patients
 
{{Data Integrity Check List}}
 
== table ''Postal_Code_Master'' ==
This is the table that postal codes get checked again. It includes the [[MB RHA]] that a postal code is affiliated with.
For the MB component we imported a version provided by [[Marc Silva]] to [[p:Julie Mojica]] 2016-09-08.
The country-wide component was based on an older table I think we go it from Stats Can.
 
== Start/end Dates ==
Start Date: new admissions on and after January 1, 2012
End Date: None / Permanent Collection


== {{CCMDB Data Integrity Checks}} ==
==Wikipedia Postal codes listings across Canada==
* will reject empty field
[http://en.wikipedia.org/wiki/List_of_postal_codes_in_Canada Wikipedia, Postal codes in Canada]
* will reject invalid postal code
* will reject invalid combinations of postal code and [[Province]].


== Implementation ==
== Related Articles ==
{{Related Articles}}


== Legacy ==
== Legacy ==
Data started out being collected in the tmp field.
Data started out being collected in the tmp field until June 1, 2016.
The Postal Code from tmp populated the PostalCode field of Centralized_data on Jun 22, 2016.


[[Category: 2016 Time and Place changes]]
[[Category: 2016 Time and Place changes]]
[[Category: Data Collection Guide]]
[[Category: Postal Codes| *]]
[[Category: Registry Data]]
[[Category: Demographics]]

Latest revision as of 07:50, 2024 April 19

Data Element (edit)
Field Name: PostalCode
CCMDB Label: Postal Code
CCMDB tab: Dispo
Table: L_Log table
Data type: string
Length: 6
Program: Med and CC
Created/Raw: Raw
Start Date: 2012-01-01
End Date: 2300-01-01
Sort Index: 33

The patient's postal code.

  • SMW

Legacy implementation right in the table

  • Cargo


  • Categories
  • Forms


The Postal_Code field can be edited in the Dispo tab. A postal code is collected for all patients admitted to a hospital within the WRHA. The postal code collected is from the address that a person permanently resides in any Province in Canada.


Collection Instruction

Enter the Postal code

  • no space
  • upper case letters
  • example only: X0X0X0

When the postal code is not available (e.g. John or Jane Doe patient or chart doesn't have postal code) enter "N/A" or click the "N/A" button to enter it for you.

Don't trust Postal Codes from Cognos

Don't trust the postal codes that come from Cognos2, we know that the codes in the data dump can be wrong anc change from day to day, and have been unable get a fix from Decision Support Services. Confirm Postal Codes in EPR and enter the code from EPR if different from Cognos.

Special Cases

Homeless with proxy address

If you have a homeless person admitted who lists their address as Siloam Mission or the Salvation Army/Booth's Place, do NOT use that place's postal code as provided, use N/A for postal code

Code "couch surfers" as "N/A".

Institutionalized patients

For institutionalized patients (e.g. Prison / Jail / Correctional Institution inmates, care homes), use the institution's postal code.

Out-of-Country patients

Our cross checks would flag the format of out-of-country postal codes, so enter "N/A" for these.

International Students

If they have an address in the Province, enter it, otherwise treat them as #Out-of-Country patients.

Relationship between Province, PHIN and Postal code

When collecting Postal Code, PHIN number and Province, think about the relationship of this information when you are collecting it.

  • if patient has a MB PHIN number, then Province code should be MB and the postal code should be for MB (MB postal codes start with an "R").
  • if Province code is not MB then the postal code should not be a MB postal code. Enter "not applicable" or the out of province postal code if available, and also, there should not be a PHIN number.

Data Use

Postal Codes are used group patients geographically for purposes such as:

  • distribution of patients by MB RHAs outside of Winnipeg
  • linking to Stats Canada for socioeconomic stratification of population by geographic area
  • cross-checking our data's Province field for out-of-province patients

Data Integrity Checks (automatic list)

 AppStatus
Check pre acute consistentCCMDB.accdbdeclined
Check Function Validate PostalCodeCCMDB.accdbimplemented
Query NDC Bad Postal CodeCentralized data front end.accdbimplemented
Query NDC Postal Code over timeCentralized data front end.accdbimplemented

table Postal_Code_Master

This is the table that postal codes get checked again. It includes the MB RHA that a postal code is affiliated with. For the MB component we imported a version provided by Marc Silva to p:Julie Mojica 2016-09-08. The country-wide component was based on an older table I think we go it from Stats Can.

Start/end Dates

Start Date: new admissions on and after January 1, 2012 End Date: None / Permanent Collection

Wikipedia Postal codes listings across Canada

Wikipedia, Postal codes in Canada

Related Articles

Related articles:

Legacy

Data started out being collected in the tmp field until June 1, 2016. The Postal Code from tmp populated the PostalCode field of Centralized_data on Jun 22, 2016.

Retrieved from "https://ccmdb.kuality.ca/index.php?title=Postal_Code_field&oldid=161252"