Visit Admit DtTm field
| Data Element (edit) | |
| Field Name: | Visit_Admit_DtTm |
| CCMDB Label: | Visit Admit DtTm |
| CCMDB tab: | Dispo |
| Table: | L_Log table |
| Data type: | date |
| Length: | not stated |
| Program: | Med and CC |
| Created/Raw: | Raw |
| Start Date: | Jan 1, 2003 |
| End Date: | 2300-01-01 |
| Sort Index: | 42 |
The Visit Admit DtTm field is the start of the hospital registration for the current admission. If from ER, this is also the Triage DtTm.
|
JALT Since the Visit Admit DtTm is an in-house use only just like the Patient_ID, RecordStatus, etc, this should not be listed in the Auto Data Dictionary to avoid any misinformation to the users. I always provide this WIKI link to new users. Do you agree? --JMojica 09:06, 2024 March 21 (CDT) |
The field it is automatically populated from Cognos EPR Report. For reference only, it contains the first entry in the visit location history in EPR for current visit at a hospital site.
Purpose
The field is used as an identifier of a hospital encounter at your site. The info is used to:
- link together ICU and Ward admissions during the same hospital visit
- uniquely identify patient visits to Manitoba Health when we exchange data with them
We obtain this item from the ADT system (via Cognos) and it does not always accurately identify the timing of hospital admission. THUS, we are only using it as an identifier to link.
- The field is not going to be used or given to anyone requesting data from the database.
Collection Instruction
- The field is pre-populated by Cognos2 Service Starter and should not be changed or altered
| If a patient needs to be entered other than through Cognos |
Important NOTE: All collector must look exactly in the same place in the EPR to get this information as indicated in the instructions above. EPR lists the time the pt became an inpatient as this time. |
Data Use
This data is used to understand Length of Stay and for linking.
Data Integrity Checks (automatic list)
| App | Status | |
|---|---|---|
| Link suspect not same visitAdmitDtTm query | Centralized data front end.accdb | implemented |
Legacy
This field is part of the 2016 Time and Place changes.
It is being added to simplify the old linking - if we have the hospital admit date and time, we are done linking, none of the previous complex process will be needed any longer.
Start date and early data
- at some point before 2021-01-01 we started getting this field directly from Cognos, likely from the beginning of using Cognos.
- July 1, 2016 - Data collectors entering the data from EPR
- Jan 1, 2003 to June 30,2016 - generated Pseudo Visit Date_time
- Julie has generated "pseudo - Visit Admit DtTm" data for records from Jan 1, 2003 until June 30,2016 based on "Accept DtTm" or "Arrive DtTm" to facilitate linking those as well. This data was imported using temporary query 2017-01-17_pseudoVisitAdmit_update in centralized_data.mdb
- before Jan 1, 2003 has a Visit Admit DtTm of null