Visit Admit DtTm field: Difference between revisions
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| CCMDB_label = Visit Admit DtTm | | CCMDB_label = Visit Admit DtTm | ||
| CCMDB_tab = Dispo | | CCMDB_tab = Dispo | ||
| element_description = | | element_description = This field is used only as an identifier to combine data from the same hospitalization and should not be used as a date. | ||
| in_table = L_Log table | | in_table = L_Log table | ||
| data_type = date | | data_type = date | ||
| Line 11: | Line 11: | ||
| data_element_sort_index = 42 | | data_element_sort_index = 42 | ||
}} | }} | ||
The field it is automatically populated from [[Cognos EPR Report]]. For reference only, it contains the first entry in the visit location history in EPR for ''current'' visit at a hospital site. | |||
== Purpose == | == Purpose == | ||
The field is used as an identifier of | The field is used as an identifier of '''a hospital encounter at your site'''. The info is used to: | ||
* link together ICU and Ward admissions during the same hospital visit | * link together ICU and Ward admissions during the same hospital visit | ||
* uniquely identify patient visits to Manitoba Health when we exchange data with them | * uniquely identify patient visits to Manitoba Health when we exchange data with them | ||
We obtain this item from the ADT system (via Cognos) and it does not always accurately identify the timing of hospital admission. THUS, we are only using it as an identifier to link. | |||
* The [[Statistician]] must not give this field to anyone requesting data from the database to avoid being misused. | |||
== Collection Instruction == | == Collection Instruction == | ||
*The field is pre-populated by [[Cognos2 Service Starter]] and should not be changed or altered | |||
{{Collapsable | |||
| always= If a patient needs to be entered other than through Cognos | |||
| full= | |||
* In [[EPR]] find Patient | * In [[EPR]] find Patient | ||
* Under Patient Info tab | * Under Patient Info tab | ||
| Line 26: | Line 36: | ||
** for this field, you must use the date/time in the EPR, and not from patient chart notes. | ** for this field, you must use the date/time in the EPR, and not from patient chart notes. | ||
Important NOTE: All collector must look exactly in the same place in the EPR to get this information as indicated in the instructions above. | Important NOTE: All collector must look exactly in the same place in the EPR to get this information as indicated in the instructions above. EPR lists the time the pt became an inpatient as this time. | ||
}} | |||
== Data Use == | == Data Use == | ||
This data is used to understand [[:Category:Length of stay| Length of Stay]] and for [[linking]]. | This data is used to understand [[:Category:Length of stay| Length of Stay]] and for [[linking]]. | ||
{{Data Integrity Check List}} | {{Data Integrity Check List}} | ||
| Line 42: | Line 51: | ||
== Start date and early data == | == Start date and early data == | ||
* at some point before 2021-01-01 we started getting this field directly from [[Cognos]], likely from the beginning of using Cognos. | |||
* July 1, 2016 - Data collectors entering the data from EPR | * July 1, 2016 - Data collectors entering the data from EPR | ||
* Jan 1, 2003 to June 30,2016 - generated Pseudo Visit Date_time | * Jan 1, 2003 to June 30,2016 - generated Pseudo Visit Date_time | ||
** Julie has generated "pseudo - Visit Admit DtTm" data for records from Jan 1, 2003 until June 30,2016 to facilitate linking those as well. This data was imported using temporary query 2017-01-17_pseudoVisitAdmit_update in centralized_data.mdb | ** Julie has generated "pseudo - Visit Admit DtTm" data for records from Jan 1, 2003 until June 30,2016 based on "Accept DtTm" or "Arrive DtTm" to facilitate linking those as well. This data was imported using temporary query 2017-01-17_pseudoVisitAdmit_update in centralized_data.mdb | ||
* before Jan 1, 2003 has a Visit Admit DtTm of '''null''' | * before Jan 1, 2003 has a Visit Admit DtTm of '''null''' | ||
== Related articles == | |||
{{Related Articles}} | |||
[[Category: 2016 Time and Place changes]] | [[Category: 2016 Time and Place changes]] | ||
Latest revision as of 12:38, 2024 March 25
| Data Element (edit) | |
| Field Name: | Visit_Admit_DtTm |
| CCMDB Label: | Visit Admit DtTm |
| CCMDB tab: | Dispo |
| Table: | L_Log table |
| Data type: | date |
| Length: | not stated |
| Program: | Med and CC |
| Created/Raw: | Raw |
| Start Date: | Jan 1, 2003 |
| End Date: | 2300-01-01 |
| Sort Index: | 42 |
This field is used only as an identifier to combine data from the same hospitalization and should not be used as a date.
The field it is automatically populated from Cognos EPR Report. For reference only, it contains the first entry in the visit location history in EPR for current visit at a hospital site.
Purpose
The field is used as an identifier of a hospital encounter at your site. The info is used to:
- link together ICU and Ward admissions during the same hospital visit
- uniquely identify patient visits to Manitoba Health when we exchange data with them
We obtain this item from the ADT system (via Cognos) and it does not always accurately identify the timing of hospital admission. THUS, we are only using it as an identifier to link.
- The Statistician must not give this field to anyone requesting data from the database to avoid being misused.
Collection Instruction
- The field is pre-populated by Cognos2 Service Starter and should not be changed or altered
| If a patient needs to be entered other than through Cognos |
Important NOTE: All collector must look exactly in the same place in the EPR to get this information as indicated in the instructions above. EPR lists the time the pt became an inpatient as this time. |
Data Use
This data is used to understand Length of Stay and for linking.
Data Integrity Checks (automatic list)
| App | Status | |
|---|---|---|
| Link suspect not same visitAdmitDtTm query | Centralized data front end.accdb | implemented |
Legacy
This field is part of the 2016 Time and Place changes.
It is being added to simplify the old linking - if we have the hospital admit date and time, we are done linking, none of the previous complex process will be needed any longer.
Start date and early data
- at some point before 2021-01-01 we started getting this field directly from Cognos, likely from the beginning of using Cognos.
- July 1, 2016 - Data collectors entering the data from EPR
- Jan 1, 2003 to June 30,2016 - generated Pseudo Visit Date_time
- Julie has generated "pseudo - Visit Admit DtTm" data for records from Jan 1, 2003 until June 30,2016 based on "Accept DtTm" or "Arrive DtTm" to facilitate linking those as well. This data was imported using temporary query 2017-01-17_pseudoVisitAdmit_update in centralized_data.mdb
- before Jan 1, 2003 has a Visit Admit DtTm of null