RecordStatus field

if you are looking for the field collectors can use for their own custom designations, see Record field

Data Element (edit)
Field Name:	RecordStatus
CCMDB Label:	Status
CCMDB tab:	Top Row
Table:	L_Log table
Data type:	string
Length:	20
Program:	Med and CC
Created/Raw:	Raw
Start Date:	2013-04-24
End Date:	2300-01-01
Sort Index:	80

status of the data in the record. Possible values are complete, sent, questioned and vetted.

• SMW

Legacy implementation right in the table

• Cargo

• Categories

• Forms

The field can be seen on the Patient Viewer and the Patient List. The setting of the field will affect processing as follows.

Possible Values

incomplete

A patient is automatically set to incomplete when a new record is created.

complete

Once a patient's record is complete and all checkboxes in the Patient Viewer are set, the collector will try to set the patient to "complete". This changes triggers the CCMDB.mdb Data Integrity Checks that are set to run on completion; if any problems are found, the record is set back to "incomplete". Records that are set to complete will be treated differently during the next sending. Ideally the collector will set the field to "complete" as soon as you have entered the last data for a patient, while they still have the chart to be able to fix errors without having to get the chart again. Also, it saves time during sending.

sent

At sending, records that were set to "complete" will be changed to "sent" in both CCMDB.mdb and Centralized_data.mdb. A record that is "sent" can no longer be edited or overwritten by CCMDB.mdb during sending. If a record needs to be re-sent, the data processor needs to change the setting to "incomplete" first. In CCMDB.mdb, the Delete Sent Patients button checks for this field to be set to "sent" to delete patients.

questioned

As part of the Centralized data Vetting Process the data processor runs queries to ensure data is valid. If any "sent" record has problems, she sets the recordstatus to "questioned". In the future a questioned record may be copied back to the collectors laptop automatically at the next send time to facilitate validation; likely the data processor would put an entry into the Notes field to tell the data collector what is wrong. See Questioning data back to collectors.

vetted

At the end of the vetting process the data processor will press the "Vet all sent" button. At this time, any sent records that have not been flagged as "questioned" should be clean, so the button will set all "sent" to "vetted".

Data Integrity Checks

A lot of Data Integrity Checks are triggered when this field is set to complete.

Data Integrity Checks (automatic list)

	App	Status
Reconnect check orphans query	Centralized data front end.accdb	implemented
Reconnect check Completes query	Centralized data front end.accdb	implemented