Service tmp entry: Difference between revisions

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m →How to enter this: Collection instructions moved here from Accept DtTm field since that field is going to go away eventually, and duplicates this one for the most part.
moved details to STB CICU Admissions start at Arrive DtTm to avoid duplication and inconsistencies.
 
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This isn't so much a project as a change to [[Service/Location]] collection to allow us to collect more than one [[Service/Location]] per patient-program-stay. See [[Change from Service Location to Service, Boarding Loc and Transfer Ready DtTm tmp entry]] for why we needed to change to this.  
This data encodes which service is taking care of a patient. See [[Definition of a Critical Care Program Admission]] / [[Definition of a Medicine Program Admission]] for info on when a new profile should be started.  


== Data Collection Instructions ==
== Data Collection Instructions ==
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=== How to enter this ===
=== How to enter this ===
Add an additional entry for service only if the service changes during their stay. (see [[#Which service to use when several are listed for the same timeframe]] below.
{{Ex |
*E.G. patient X is in the ER and is accepted by HSC A medicine on Oct 15,2020@0900, On Oct 17,2020 @1500 HSC H medicine takes over his care
*in the TMP select '''Project Service''', '''Item''' choose HSC A medicine, column E enter Oct 15,2020, Column M enter 0900
*second entry in TMP would be '''project Service''', '''Item''' choose HSC H medicine, Column E enter Oct 17,2020, Column M enter 1500
}}
*Use tmp fields:
*Use tmp fields:
** project: '''Service'''
** project: '''Service'''
** item: '''no service entered''' is added by default to each new patient entered
** item: '''no service entered''' is added by default to each new profile entered
*** change this to the applicable service; this will be the service as listed in the [[Cognos Report Integrator]] tools (see [[s_Cognos_Services table]] for a list of applicable services).
*** change this to the applicable service; this will be the service as listed in the [[Cognos Report Integrator]] tools (see [[s_Cognos_Services table]] for a list of applicable services).
**select the appropriate service from the dropdown list
**select the appropriate service from the dropdown list


==== DtTm to use ===
==== DtTm to use ====
** date: '''Service Start DtTm''' date as per [[Cognos EPR Report]]
* Edit the Service Start DtTm in the [[Patient Viewer Tab Cognos ADT2]]
** time: '''Service Start DtTm''' time as per [[Cognos EPR Report]]
* If you are changing the Service Start DtTm, please check to make sure that the [[Visit Admit DtTm]] is either before or the same as the Service Start DtTm
*** for pts coming from ER this dttm will be the same as [[Accept DtTm]], but we want it for non-ER pts as well
* value is initially entered in [[CSS]] as per [[Using Cognos2 to keep track of patients]]
*** the '''first Service Start DtTm'''  must be the same as admission date and time  either [[Accept DtTm]] or [[Arrive DtTm]] as per [[Definition of a Critical Care Laptop Admission]] or [[Definition of a Medicine Laptop Admission]].
* once patient is discharged, set as per [[Definition of a Critical Care Program Admission]] or [[Definition of a Medicine Program Admission]]; except if within 30 min of time in Cognos, use Cognos time <!-- as per ICU Database Task Group Meeting – April 15, 2021 #4 -->
* the Service may start after the first [[Boarding Loc]], since a patient may well already be in a location when a service takes over ( see [[Boarding_Loc#Why_do_we_use_the_actual_unit_start_dttm_rather_than_the_time_they_became_our_pt_on_a_unit]] for more info)
** at this point also update the first [[Boarding Loc]] DtTm as per [[DtTm for First Boarding Loc and First Service]]


Add a new entry for service only if the service changes during their stay.
=== Which service to use when several are listed for the same timeframe ===
{{Ex |
* use what you know to be correct from chart and your knowledge of your hospital.
*E.G. patient X is in the ER and is accepted by HSC A medicine on Oct 15,2020@0900, On Oct 17,2020 @1500 HSC H medicine takes over his care
* exclude services that are not relevant to the current admission, or are an obvious entry error ie. if there are two service entries for an ICU admission that are one minute apart, but one is HSC critical care general surgery and the other is just HSC general surgery, exclude the HSC general surgery service as this is not an ICU service. 
*in the TMP select '''Project Service''', '''Item''' choose HSC A medicine, column E enter Oct 15,2020, Column M enter 0900
*second entry in TMP would be '''project Service''', '''Item''' choose HSC H medicine, Column E enter Oct 17,2020, Column M enter 1500
}}


'''Only for patients admitted from your own hospital's ER department ''' enter the date/time that the service physician accepted the patient, leave blank for all others.
==== Specifically for STB Critical Care ====
 
Special rules apply to [[STB CICU Admissions start at Arrive DtTm]].
*For admissions '''arriving via the ER''' the '''Accept DtTm''' is the Service Start DtTm in the [[Patient Viewer Tab Cognos ADT2]]; you can click on this DtTm to automatically populate it into the Accept_DtTm field
*at StB, the accept time for ICU patients coming from ER is taken from the orders.  If the time is written after the patient has alreday arrived to the ICU, the accept time is the same time as the arrive time
* at STB, the ICU team is considered as having accepted the patient when they arrive on the scene if the patient is successfully resuscitated and goes to a unit
* at STB, if the patient is coming from the Cath Lab, or the OR, the accept time and arrive time will be the same as this is when they are considered to have assumed care of the patient.  This time is obtained from the ICU flowsheet.


=== Direct Admissions/Transfers ===
=== Direct Admissions/Transfers ===
For patients who have been accepted from another hospital '''but have a wait time in ER''' (who used to be called Direct Admissions/Parked in ER), use the visit ID date and time for the {{PAGENAME}} as it is clearly marked in the EPR.
For patients who have been accepted from another hospital '''but have a wait time in ER''' (who used to be called Direct Admissions/Parked in ER), use the [[Visit Admit DtTm]] shown in [[Patient Viewer Tab Cognos ADT2]]. You can use the [["VA" button]] to fill it in.
 
=== When does collection start? ===
see
* [[Definition of a Critical Care Laptop Admission]]
* [[Definition of a Medicine Laptop Admission]]
 


==== Item - Special instruction for HSC Critical Care ====
==== From Code Blue / [[Respiratory arrest]] ====
There are two extra options "HSC Critical Care - MICU" and "HSC Critical Care - SICU" that should be used...
See [[Definition of a Critical Care Program Admission#From Code Blue / Respiratory arrest]] for when a profile should start in case of a code blue.  
{{Discuss | who = Julie |
* When should the new options be used rather than the other service entries for HSC?
**if I understand it correctly, when the list of these services appear in Cognos, since they do not map well to MICU or SICU, the DC must specified which service is appropriate : MICU or SICU.  In reporting, I need to separate the data belonging to MICU and SICU service.  If you would like to add "HSC Critical Care - MICU" and "HSC Critical Care - SICU", we need to add them to s_Cognos_Services.xlsx
***HSC Critical Care / Adult General
***HSC Critical Care / Amputee
***HSC Critical Care / General
***HSC Critical Care / Intensive Care
***HSC Critical Care / Obstetrics
***HSC Critical Care / Oncology
**::: - --[[User:JMojica|JMojica]] 14:18, 2021 April 6 (CDT)
* if you mean [[S Cognos Services table]] then I am not sure we really need to add them there... that is the list of services that come in from Cognos, and these don't come in from Cognos. Actually, what we would need to do is make sure we remove the ambiguous items that came via Cognos into the s_tmp table that we don't want people to use any longer, so that people are forced to instead use our made up ...SICU and ...MICU ones. Julie and Tina might need to discuss this in our questions meeting on Thursday.
}}
 
=== Which service to use when several are listed for the same timeframe ===
Occasionally Cognos may list several services with the same dttm. See [[Process for bad data in Cognos]].


{{Data Integrity Check List}}
{{Data Integrity Check List}}


== Data Use ==
== Data Use ==
Critical care and Medicine programs want to know this to better understand patient flow and bed utilization.
This data is used to facilitate [[Using Cognos2 to keep track of patients]].  


== SAS Program ==
== Legacy / Background ==
 
This isn't so much a project as a change to [[Service/Location]] collection to allow us to collect more than one [[Service/Location]] per patient-program-stay. See [[Change from Service Location to Service, Boarding Loc and Transfer Ready DtTm tmp entry]] for why we needed to change to this.
== Background ==
We initially planned to change to a single profile per program collection mode, but then gradually reverted to a single profile per service for all critical care profiles.


==Related articles ==
==Related articles ==

Latest revision as of 09:56, 19 March 2025

Projects
Active?: active
Program: CC and Med
Requestor: internal
Collection start: 2020-10-15
Collection end:

This data encodes which service is taking care of a patient. See Definition of a Critical Care Program Admission / Definition of a Medicine Program Admission for info on when a new profile should be started.

Data Collection Instructions

You can use the "Make Service" button in Patient Viewer Tab Cognos ADT2 to generate and populate these entries.

How to enter this

Add an additional entry for service only if the service changes during their stay. (see #Which service to use when several are listed for the same timeframe below.

Example:   
  • E.G. patient X is in the ER and is accepted by HSC A medicine on Oct 15,2020@0900, On Oct 17,2020 @1500 HSC H medicine takes over his care
  • in the TMP select Project Service, Item choose HSC A medicine, column E enter Oct 15,2020, Column M enter 0900
  • second entry in TMP would be project Service, Item choose HSC H medicine, Column E enter Oct 17,2020, Column M enter 1500
  • Use tmp fields:
    • project: Service
    • item: no service entered is added by default to each new profile entered
    • select the appropriate service from the dropdown list

DtTm to use

Which service to use when several are listed for the same timeframe

  • use what you know to be correct from chart and your knowledge of your hospital.
  • exclude services that are not relevant to the current admission, or are an obvious entry error ie. if there are two service entries for an ICU admission that are one minute apart, but one is HSC critical care general surgery and the other is just HSC general surgery, exclude the HSC general surgery service as this is not an ICU service.

Specifically for STB Critical Care

Special rules apply to STB CICU Admissions start at Arrive DtTm.

Direct Admissions/Transfers

For patients who have been accepted from another hospital but have a wait time in ER (who used to be called Direct Admissions/Parked in ER), use the Visit Admit DtTm shown in Patient Viewer Tab Cognos ADT2. You can use the "VA" button to fill it in.

From Code Blue / Respiratory arrest

See Definition of a Critical Care Program Admission#From Code Blue / Respiratory arrest for when a profile should start in case of a code blue.

Data Integrity Checks (automatic list)

 AppStatus
Query check minimal data set incompleteCCMDB.accdbimplemented
Query check tmp service or location duplicateCCMDB.accdbimplemented
Query check tmp service and program consistencyCCMDB.accdbimplemented
Query check tmp Service and Boarding Loc during admission timeframeCCMDB.accdbimplemented
Query check CCI TISS NrDays GT LOSCCMDB.accdbimplemented
Query check CCI TISS NrDays LT LOSCCMDB.accdbimplemented
Query check tmp Boarding Loc Service first sameCCMDB.accdbimplemented
Query check CCI vs LOS count days componentCCMDB.accdbimplemented
Query check CCI vs LOS count days picklistCCMDB.accdbimplemented
Query check no consecutive same BL or ServiceCCMDB.accdbimplemented
Query check ICD10 dateCCMDB.accdbimplemented
Query check CCI DateCCMDB.accdbimplemented
Query s tmp Boarding Loc date itemCCMDB.accdbimplemented
Check duplicate patientCCMDB.accdbimplemented
Query check CCI TISS Pharm VasoactiveCCMDB.accdbimplemented
Query check tmp 2 BL TR S same tmCCMDB.accdbimplemented

Data Use

This data is used to facilitate Using Cognos2 to keep track of patients.

Legacy / Background

This isn't so much a project as a change to Service/Location collection to allow us to collect more than one Service/Location per patient-program-stay. See Change from Service Location to Service, Boarding Loc and Transfer Ready DtTm tmp entry for why we needed to change to this. We initially planned to change to a single profile per program collection mode, but then gradually reverted to a single profile per service for all critical care profiles.

Related articles

Related articles:
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