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There are S_ files in the HanDBase3 directory on your [[PDA]]
== File Shares ==
=== Everyone - personal H:\ drive ===
All collectors and main office staff should have an H:\ drive. This is your personal space, no one else can see what you put here. You could use it for things like your pay stubs, or you don't need to use it at all.


The “s_”-files are stored on the <regional server>\S_Handbase\ directory.
If your H:\ drive is not automatically mapped properly when you boot your computer you may get an error when you start MS Access / CCMDB.accdb saying that you don't have an H:\ drive. You can OK past this error and all should work fine, but you should let [[Technical Support]] know.


Since the “L_”-files contain different data for each PDA, each PDA has its own directory on the regional server. This folder will contain all “L_”-File relevant to the associated PDA, plus two folders called archive and [[backups|backup]].
There are many ways to get to your H:\ drive. One is to 
The “L_”-files are located at <regional server>\L_Handbase\<HOS>_<WAR>\.
* open your regional server shortcut on your desktop
* under "my computer" find the entry that starts with your user id, and double-click it.


The files with ending with “_HDF.PDB” are the HanDBase forms used to access the data in the files of the same name minus the “_HDF”.
=== Main office ===
 
Our general purpose file share that can be accessed by all data collectors is the [[Regional Server]]
On the PDA, all HanDBase files are in \My Documents\HandBase3\  which can be browsed using the File Explorer tool.
 
Each PDA has a combo of two Access databases associated to it: a ccmdb.mdb file which is identical for all, and a settings.mdb which contains location specific information such as the path to the regional server, and the hospital and ward names. These files are located at
<regional server>\programs\<HOS>_<WAR>\
Additionally, this programs folder contains a \Master directory where the master version of the ccmdb.mdb is stored. Any changes required to the program can be made on this master file, and then rolled out by copying the master\updt_all.bat batch file to a local drive (batch code can’t cope with running from an unnamed drive) and running it.


==Software and Image Locations==
The main office and Tina also share data via
Software install files and codes and similar maintenance files are located in the directory
* {{S:\MED\CCMED}}
<[[Regional Server]]>\Maintenance. As of Jan 2007, this directory contains the following:
* {{M:}}
*AutoSetup_copy_to_root_c
*Debug
*Documentation
*Images
*Scripting
*Software
The AutoSetup_copy_to_root_c folder contains files to automate the setup of the synching for the PDAs. For more information on the contents of this folder, see the Documentation.doc file in this folder.


Every Data Collection PC has a “New Program” folder on its desktop, and each of them contains a file called debug.bat. When run upon request during troubleshooting, this file copies the sync log (and the verbose sync loc if available) from that PC to the Debug folder to help with off-site trouble-shooting.
=== Reporting ===
* [[File share HSC Critical Care]]
* [[File share Critical Care QIT]]


The Documentation folder contains this and other documentation files.
=== Locations of CCMDB.accdb ===
The Images folder contains backup copies of various models of PDA.
* Master version of [[CCMDB.accdb]]: {{Regionalserver|Programs\Master}}
The Scripting folder contains copies of various batch files in use by our program.
** this location also contains [[updt_all.bat]] to be used to roll any changes out to all locations
The Software folder contains the following directories:
** another copy of this, or the most imminent update, is likely on [[p:Tina Tenbergen]]'s laptop C:\ccmdb_program
*ActiveSync
*HanDBase
*PDA BIOS Update (
*PDA BIOS Update (
*Sprite Backup
 
 
 
 
== Actual File Locations==
=== Locations of CCMDB.mdb ===
* [[CCMDB.mdb#Master File|Master File]]: '''//[[Regional Server]]/Programs/Master'''
* production files on laptops:
* production files on laptops:
** '''c:\ccmdb_data''' for the persistent data storage version of the file
** '''c:\ccmdb_data''' for the persistent data storage version of the file, and the location specific [[Settings (CCMBD.mdb)]]
** '''c:\ccmdb_program''' for the user interface version of the file which changes with each new [[Log|version]]
** '''c:\ccmdb_program''' for the user interface version of the file which changes with each new [[Log|version]]
* production files for PDA users:
**''' \\[[Regional Server]]\Programs\<<Hosp>>_<<ward>>'''


=== Locations of L_files ===
=== Output Folder ===
* Access/CCMDB L_Files are located inside the corresponding CCMDB.mdb program, see [[File Locations#Locations of CCMDB.mdb]]
* {{Regionalserver|Output}}
* On the PDA, the L_Files are located in '''My Device\My Documents\HanDBase3''' (with the s_files)
Various output .mdbs and .csvs get stored here, e.g.:
* [[centralized_data.mdb]]


=== Locations of S_files ===
=== Maintenance Files ===
* Access/CCMDB s_Files are located inside the corresponding CCMDB.mdb program, see [[File Locations#Locations of CCMDB.mdb]]
* {{Regionalserver|Maintenance}}; subdirectories as below
* On the PDA, the s_Files are located in '''My Device\My Documents\HanDBase3''' (with the L_files)
* the master files for the PDA (HandDBase) are in \\[[Regional Server]]\s_HanDBase


=== Install Files ===
=== Laptop Batches ===
Install files for software used in our program are in \\[[Regional Server]]\Maintenance\Software
The laptops use batchfiles to copy files to and from the network so they can be used off-line.
Master File Location: {{Regionalserver|Maintenance\Laptop Batches}}


=== Laptop Batch Files ===
=== Laptop_Files ===
The laptops use batchfiles to copy files to and from the network so they can be used off-line.
file and directory structure to copy to a new laptop, see [[Laptop Setup]]
Master File Location: \\[[Regional Server]]\Maintenance\Laptop Batches <these are out-of-date>> [[User:Ttenbergen|Ttenbergen]] 10:50, 9 September 2009 (CDT)
File location on Laptop: <where?>[[User:Ttenbergen|Ttenbergen]] 10:50, 9 September 2009 (CDT)
[[Category: IT Questions]]


=== Backup Locations ===
=== Backup Locations ===
==== Collection Backup Files ====
See [[Backups]]
Both the PDA and the laptops have backups of their data on an SD card in the device.
Need to elaborate on that, likely in a different article. [[User:Ttenbergen|Ttenbergen]] 10:50, 9 September 2009 (CDT)
[[Category: IT Questions]]
 
==== Assorted other backup files ====
* Pagasa's backups
[[Category: IT Questions]]
 
=== File Shares ===
Our general purpose file share that can be accessed by all data collectors is the [[Regional Server]]
 
The main office and Tina also share data via the "X:\" drive, i.e. Hsc1msfp0001\med_ccmed


=== TMSX ===
== Archiving ==
<<needs info>>
We have occasionally cleaned up the folder structure of our file shares. See [[:Category:File share archiving]].
[[Category: IT Questions]]


== Related articles ==
{{Related Articles}}


[[Category:IT Instructions]]
[[Category:IT Instructions]]

Latest revision as of 23:31, 18 March 2025

File Shares

Everyone - personal H:\ drive

All collectors and main office staff should have an H:\ drive. This is your personal space, no one else can see what you put here. You could use it for things like your pay stubs, or you don't need to use it at all.

If your H:\ drive is not automatically mapped properly when you boot your computer you may get an error when you start MS Access / CCMDB.accdb saying that you don't have an H:\ drive. You can OK past this error and all should work fine, but you should let Technical Support know.

There are many ways to get to your H:\ drive. One is to

  • open your regional server shortcut on your desktop
  • under "my computer" find the entry that starts with your user id, and double-click it.

Main office

Our general purpose file share that can be accessed by all data collectors is the Regional Server

The main office and Tina also share data via

  • S:\MED\CCMED\​S:\MED\CCMED\
  • M:\​ (full address: \\ad.wrha.mb.ca\wrha\HSC\shared\WRHA\WRHA_CCMED\)

Reporting

Locations of CCMDB.accdb

  • Master version of CCMDB.accdb: Regional Server\​Programs\Master\\ad.wrha.mb.ca\WRHA\REGION\SHARED\ICU_DATA_COLLECTION\Programs\Master
    • this location also contains updt_all.bat to be used to roll any changes out to all locations
    • another copy of this, or the most imminent update, is likely on p:Tina Tenbergen's laptop C:\ccmdb_program
  • production files on laptops:
    • c:\ccmdb_data for the persistent data storage version of the file, and the location specific Settings (CCMBD.mdb)
    • c:\ccmdb_program for the user interface version of the file which changes with each new version

Output Folder

  • Regional Server\​Output\\ad.wrha.mb.ca\WRHA\REGION\SHARED\ICU_DATA_COLLECTION\Output

Various output .mdbs and .csvs get stored here, e.g.:

Maintenance Files

  • Regional Server\​Maintenance\\ad.wrha.mb.ca\WRHA\REGION\SHARED\ICU_DATA_COLLECTION\Maintenance ; subdirectories as below

Laptop Batches

The laptops use batchfiles to copy files to and from the network so they can be used off-line. Master File Location: Regional Server\​Maintenance\Laptop Batches\\ad.wrha.mb.ca\WRHA\REGION\SHARED\ICU_DATA_COLLECTION\Maintenance\Laptop Batches

Laptop_Files

file and directory structure to copy to a new laptop, see Laptop Setup

Backup Locations

See Backups

Archiving

We have occasionally cleaned up the folder structure of our file shares. See Category:File share archiving.

Related articles

Related articles:
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