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=== File Shares ===
== File Shares ==
=== Everyone - personal H:\ drive ===
All collectors and main office staff should have an H:\ drive. This is your personal space, no one else can see what you put here. You could use it for things like your pay stubs, or you don't need to use it at all.
 
If your H:\ drive is not automatically mapped properly when you boot your computer you may get an error when you start MS Access / CCMDB.accdb saying that you don't have an H:\ drive. You can OK past this error and all should work fine, but you should let [[Technical Support]] know.
 
There are many ways to get to your H:\ drive. One is to 
* open your regional server shortcut on your desktop
* under "my computer" find the entry that starts with your user id, and double-click it.
 
=== Main office ===
Our general purpose file share that can be accessed by all data collectors is the [[Regional Server]]
Our general purpose file share that can be accessed by all data collectors is the [[Regional Server]]


The main office and Tina also share data via the "X:\" drive, i.e. Hsc1msfp0001\med_ccmed
The main office and Tina also share data via  
* {{S:\MED\MED_CCMED}}
* {{M:}}


=== Locations of CCMDB.mdb ===
=== Reporting ===
* [[Master files for the data collection process]]: '''//[[Regional Server]]/Programs/Master'''
* [[File share HSC Critical Care]]
* [[File share Critical Care QIT]]
 
=== Locations of CCMDB.accdb ===
* Master version of [[CCMDB.accdb]]: {{Regionalserver|Programs\Master}}
** this location also contains [[updt_all.bat]] to be used to roll any changes out to all locations
** this location also contains [[updt_all.bat]] to be used to roll any changes out to all locations
** another copy of this, or the most imminent update, is likely on [[p:Tina Tenbergen]]'s laptop C:\ccmdb_program
* production files on laptops:
* production files on laptops:
** '''c:\ccmdb_data''' for the persistent data storage version of the file
** '''c:\ccmdb_data''' for the persistent data storage version of the file, and the location specific [[Settings (CCMBD.mdb)]]
** '''c:\ccmdb_program''' for the user interface version of the file which changes with each new [[Log|version]]
** '''c:\ccmdb_program''' for the user interface version of the file which changes with each new [[Log|version]]
* production files for PDA users:
**''' \\[[Regional Server]]\Programs\<<Hosp>>_<<ward>>'''
* Note: Each PDA has a combo of two Access databases associated to it: a ccmdb.mdb file which is identical for all, and a '''settings.mdb''' which contains location specific information such as the path to the regional server, and the hospital and ward names. These files are both located in the directory of the User Interface ccmdb.
=== Locations of L_files ===
* Access/CCMDB L_Files are located inside the corresponding CCMDB.mdb program, see [[File Locations#Locations of CCMDB.mdb]]
* For the PDA,
** on the PDA, the L_Files are located in '''My Device\My Documents\HanDBase3''' (with the s_files)
** on the [[Regional Server]] ([[sync|synced]]): '''<regional server>\L_Handbase\<HOS>_<WAR>\'''.
*** Since the “L_”-files contain different data for each PDA, each PDA has its own directory This folder will contain all “L_”-File relevant to the associated PDA, plus two folders called archive and [[backups|backup]].
*** The files with ending with “_HDF.PDB” are the HanDBase forms used to access the data in the files of the same name minus the “_HDF”.


=== Locations of S_files ===
=== Output Folder ===
* Access/CCMDB s_Files are located inside the corresponding CCMDB.mdb program, see [[File Locations#Locations of CCMDB.mdb]]
* {{Regionalserver|Output}}
* On the PDA, the s_Files are located in '''My Device\My Documents\HanDBase3''' (with the L_files)
Various output .mdbs and .csvs get stored here, e.g.:
* the master files for the PDA (HandDBase) are in \\[[Regional Server]]\s_HanDBase
* [[centralized_data.mdb]]


=== Maintenance Files ===
=== Maintenance Files ===
* [[Regional Server]]\Maintenance; subdirectories as below
* {{Regionalserver|Maintenance}}; subdirectories as below


====AutoSetup_copy_to_root_c====
=== Laptop Batches ===
Files to automate the setup of the synching for the PDAs. For more information on the contents of this folder, see the Documentation.doc file in this folder.
 
====Debug====
Directory where PDA connected PCs would copy their log using the old PDA version of backup.bat (being phased out, all it did was copy some debugging info to the server).
 
Every Data Collection PC has a “New Program” folder on its desktop, and each of them contains a file called debug.bat. When run upon request during troubleshooting, this file copies the sync log (and the verbose sync loc if available) from that PC to the Debug folder to help with off-site trouble-shooting.
 
==== Laptop Batch Files ====
The laptops use batchfiles to copy files to and from the network so they can be used off-line.  
The laptops use batchfiles to copy files to and from the network so they can be used off-line.  
Master File Location: \\[[Regional Server]]\Maintenance\Laptop Batches <these are out-of-date>> [[User:Ttenbergen|Ttenbergen]] 10:50, 9 September 2009 (CDT)
Master File Location: {{Regionalserver|Maintenance\Laptop Batches}}
File location on Laptop: <where?>[[User:Ttenbergen|Ttenbergen]] 10:50, 9 September 2009 (CDT)
[[Category: Questions IT]]


==== Software ====
=== Laptop_Files ===
Software install files and codes
file and directory structure to copy to a new laptop, see [[Laptop Setup]]
* ActiveSync - PDAs need this to sync to PC
* [[HanDBase]]
* Sprite Backup - PDAs use this to [[PDA manual backup using Sprite Backup|back up]] to SD card
* TMS - install files for [[TMSX]]
* Winzip


=== Backup Locations ===
=== Backup Locations ===
==== Collection Backup Files ====
See [[Backups]]
Both the PDA and the laptops have backups of their data on an SD card in the device.
Need to elaborate on that, likely in a different article. [[User:Ttenbergen|Ttenbergen]] 10:50, 9 September 2009 (CDT)
[[Category: Questions IT]]
 
==== Assorted other backup files ====
* Pagasa's backups
[[Category: Questions IT]]


=== TMSX ===
== Archiving ==
<<needs info>>
We have occasionally cleaned up the folder structure of our file shares. See [[:Category:File share archiving]].
[[Category: Questions IT]]


== Related articles ==
{{Related Articles}}


[[Category:IT Instructions]]
[[Category:IT Instructions]]

Latest revision as of 01:12, 30 June 2025

File Shares

Everyone - personal H:\ drive

All collectors and main office staff should have an H:\ drive. This is your personal space, no one else can see what you put here. You could use it for things like your pay stubs, or you don't need to use it at all.

If your H:\ drive is not automatically mapped properly when you boot your computer you may get an error when you start MS Access / CCMDB.accdb saying that you don't have an H:\ drive. You can OK past this error and all should work fine, but you should let Technical Support know.

There are many ways to get to your H:\ drive. One is to

  • open your regional server shortcut on your desktop
  • under "my computer" find the entry that starts with your user id, and double-click it.

Main office

Our general purpose file share that can be accessed by all data collectors is the Regional Server

The main office and Tina also share data via

  • S:\MED\Med_CCMED\​S:\MED\Med_CCMED\
  • M:\​ (full address: \\ad.wrha.mb.ca\wrha\HSC\shared\WRHA\WRHA_CCMED\)

Reporting

Locations of CCMDB.accdb

  • Master version of CCMDB.accdb: Regional Server\​Programs\Master\\ad.wrha.mb.ca\WRHA\REGION\SHARED\ICU_DATA_COLLECTION\Programs\Master
    • this location also contains updt_all.bat to be used to roll any changes out to all locations
    • another copy of this, or the most imminent update, is likely on p:Tina Tenbergen's laptop C:\ccmdb_program
  • production files on laptops:
    • c:\ccmdb_data for the persistent data storage version of the file, and the location specific Settings (CCMBD.mdb)
    • c:\ccmdb_program for the user interface version of the file which changes with each new version

Output Folder

  • Regional Server\​Output\\ad.wrha.mb.ca\WRHA\REGION\SHARED\ICU_DATA_COLLECTION\Output

Various output .mdbs and .csvs get stored here, e.g.:

Maintenance Files

  • Regional Server\​Maintenance\\ad.wrha.mb.ca\WRHA\REGION\SHARED\ICU_DATA_COLLECTION\Maintenance ; subdirectories as below

Laptop Batches

The laptops use batchfiles to copy files to and from the network so they can be used off-line. Master File Location: Regional Server\​Maintenance\Laptop Batches\\ad.wrha.mb.ca\WRHA\REGION\SHARED\ICU_DATA_COLLECTION\Maintenance\Laptop Batches

Laptop_Files

file and directory structure to copy to a new laptop, see Laptop Setup

Backup Locations

See Backups

Archiving

We have occasionally cleaned up the folder structure of our file shares. See Category:File share archiving.

Related articles

Related articles:
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