File Locations: Difference between revisions

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There are S_ files in the HanDBase3 directory on your [[PDA]]
== File Shares ==
=== Everyone - personal H:\ drive ===
All collectors and main office staff should have an H:\ drive. This is your personal space, no one else can see what you put here. You could use it for things like your pay stubs, or you don't need to use it at all.


The “s_”-files are stored on the <regional server>\S_Handbase\ directory.
If your H:\ drive is not automatically mapped properly when you boot your computer you may get an error when you start MS Access / CCMDB.accdb saying that you don't have an H:\ drive. You can OK past this error and all should work fine, but you should let [[Technical Support]] know.


Since the “L_”-files contain different data for each PDA, each PDA has its own directory on the regional server. This folder will contain all “L_”-File relevant to the associated PDA, plus two folders called archive and [[backups|backup]].
There are many ways to get to your H:\ drive. One is to 
The “L_”-files are located at <regional server>\L_Handbase\<HOS>_<WAR>\.
* open your regional server shortcut on your desktop
* under "my computer" find the entry that starts with your user id, and double-click it.


The files with ending with “_HDF.PDB” are the HanDBase forms used to access the data in the files of the same name minus the “_HDF”.
=== Main office ===
Our general purpose file share that can be accessed by all data collectors is the [[Regional Server]]


On the PDA, all HanDBase files are in \My Documents\HandBase3\  which can be browsed using the File Explorer tool.
The main office and Tina also share data via
* {{S:\MED\MED_CCMED}}
* {{M:}}


Each PDA has a combo of two Access databases associated to it: a ccmdb.mdb file which is identical for all, and a settings.mdb which contains location specific information such as the path to the regional server, and the hospital and ward names. These files are located at
=== Reporting ===
<regional server>\programs\<HOS>_<WAR>\
* [[File share HSC Critical Care]]
Additionally, this programs folder contains a \Master directory where the master version of the ccmdb.mdb is stored. Any changes required to the program can be made on this master file, and then rolled out by copying the master\updt_all.bat batch file to a local drive (batch code can’t cope with running from an unnamed drive) and running it.
* [[File share Critical Care QIT]]
==Additional Info Required==
*'''''L_ files
*'''''S_ files
*'''''PC files
*'''''PDA files (incl. backup file on SD card
*'''''Regional Server
*'''''Ed's Program
*'''''Backup locations


*''''' Management of the Master List (Trish does, but which is ultimate master?
=== Locations of CCMDB.accdb ===
* Master version of [[CCMDB.accdb]]: {{Regionalserver|Programs\Master}}
** this location also contains [[updt_all.bat]] to be used to roll any changes out to all locations
** another copy of this, or the most imminent update, is likely on [[p:Tina Tenbergen]]'s laptop C:\ccmdb_program
* production files on laptops:
** '''c:\ccmdb_data''' for the persistent data storage version of the file, and the location specific [[Settings (CCMBD.mdb)]]
** '''c:\ccmdb_program''' for the user interface version of the file which changes with each new [[Log|version]]


=== Output Folder ===
* {{Regionalserver|Output}}
Various output .mdbs and .csvs get stored here, e.g.:
* [[centralized_data.mdb]]
=== Maintenance Files ===
* {{Regionalserver|Maintenance}}; subdirectories as below
=== Laptop Batches ===
The laptops use batchfiles to copy files to and from the network so they can be used off-line.
Master File Location: {{Regionalserver|Maintenance\Laptop Batches}}
=== Laptop_Files ===
file and directory structure to copy to a new laptop, see [[Laptop Setup]]
=== Backup Locations ===
See [[Backups]]
== Archiving ==
We have occasionally cleaned up the folder structure of our file shares. See [[:Category:File share archiving]].
== Related articles ==
{{Related Articles}}


{{stubs}}
[[Category:IT Instructions]]
[[Category:IT Instructions]]

Latest revision as of 01:12, 30 June 2025

File Shares

Everyone - personal H:\ drive

All collectors and main office staff should have an H:\ drive. This is your personal space, no one else can see what you put here. You could use it for things like your pay stubs, or you don't need to use it at all.

If your H:\ drive is not automatically mapped properly when you boot your computer you may get an error when you start MS Access / CCMDB.accdb saying that you don't have an H:\ drive. You can OK past this error and all should work fine, but you should let Technical Support know.

There are many ways to get to your H:\ drive. One is to

  • open your regional server shortcut on your desktop
  • under "my computer" find the entry that starts with your user id, and double-click it.

Main office

Our general purpose file share that can be accessed by all data collectors is the Regional Server

The main office and Tina also share data via

  • S:\MED\Med_CCMED\​S:\MED\Med_CCMED\
  • M:\​ (full address: \\ad.wrha.mb.ca\wrha\HSC\shared\WRHA\WRHA_CCMED\)

Reporting

Locations of CCMDB.accdb

  • Master version of CCMDB.accdb: Regional Server\​Programs\Master\\ad.wrha.mb.ca\WRHA\REGION\SHARED\ICU_DATA_COLLECTION\Programs\Master
    • this location also contains updt_all.bat to be used to roll any changes out to all locations
    • another copy of this, or the most imminent update, is likely on p:Tina Tenbergen's laptop C:\ccmdb_program
  • production files on laptops:
    • c:\ccmdb_data for the persistent data storage version of the file, and the location specific Settings (CCMBD.mdb)
    • c:\ccmdb_program for the user interface version of the file which changes with each new version

Output Folder

  • Regional Server\​Output\\ad.wrha.mb.ca\WRHA\REGION\SHARED\ICU_DATA_COLLECTION\Output

Various output .mdbs and .csvs get stored here, e.g.:

Maintenance Files

  • Regional Server\​Maintenance\\ad.wrha.mb.ca\WRHA\REGION\SHARED\ICU_DATA_COLLECTION\Maintenance ; subdirectories as below

Laptop Batches

The laptops use batchfiles to copy files to and from the network so they can be used off-line. Master File Location: Regional Server\​Maintenance\Laptop Batches\\ad.wrha.mb.ca\WRHA\REGION\SHARED\ICU_DATA_COLLECTION\Maintenance\Laptop Batches

Laptop_Files

file and directory structure to copy to a new laptop, see Laptop Setup

Backup Locations

See Backups

Archiving

We have occasionally cleaned up the folder structure of our file shares. See Category:File share archiving.

Related articles

Related articles:
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